Category Archives: Monthly Meeting Minutes

Durham Monthly Meeting Minutes, September 15, 2019

Durham Monthly Meeting of Friends convened for the conduct of business on Sunday, September 15, 2019 with 10 people present. Martha Hinshaw Sheldon served as clerk in the absence of Susan Rice, reading a quote from the Journal of George Fox. We did not meet in August.

1. The July minutes were approved.

2. Christian Education Committee: Wendy Schlotterbeck reported for the committee and included her report as Youth Minister.

Three Durham youth attended Friends Camp this summer and reported having a great time. Thanks to Durham Meeting for your continued support through scholarships enabling these young people to attend.

Ashley Marstaller continues to staff childcare every Sunday from 10:15-12:15. She is loving and competent, and engages well with our children. Thanks so much, Ashley! She also provides care during Monthly Meeting until 1:15.

Sunday School for children and youth began the third Sunday of September, and will be held the first and third Sundays until June, except for October 6, when we will all be observing World Quaker Day with a special Homecoming celebration

This October 6 on World Quaker Day, Durham Meeting is inviting past, present, and new friends to our Homecoming celebration. Meeting for Worship begins at 10:25, followed by a meal prepared by the Christian Education committee. Please invite interested neighbors and encourage friends we haven’t seen for a while to come.

Please consider whether you may be called to teach in the Durham Friends Meeting Sunday School program.  We are looking for at least two teachers for the age 3-12 class.  Wendy will continue to teach the middle/high school class. As we begin another school year, you can find great information on the NEYM website about youth programs: https://neym.org/events/Youth%20Programs. Wendy Schlotterbeck will be staffing many of the Young Friends retreats. New England Yearly Meeting has been blessed with spiritually robust, well- attended, and fun year-round youth retreat programs, covering a span of ages from 7 to 35. A description of these retreats will be included in the newsletter.

The Permaculture Seminar at Pendle Hill scheduled for September 15-27 was unfortunately cancelled due to low enrollment.  The scholarship given to Qat Langelier to help her attend will be refunded.

3.  Ministry and Counsel: Martha Hinshaw Sheldon announced that a Ministry and Counsel retreat will be held on October 13. Ministry and Counsel continue to discuss pastoral care needs and Meeting for Worship.

4.  Peace and Social Concerns Committee: Ingrid Chalufour reported that the committee met on September 12 to continue planning for our fall activities. We will be launching our climate crisis events on September 29 with a youth panel here at the meetinghouse. We hope everyone will be able to stay after Meeting on that day. Other activities will be announced on October 6. These include Brunswick- based house parties for the film Paris to Pittsburg, which addresses the immediacy of the climate crisis and how some local communities are responding. Parties are scheduled at Ingrid Chalufour’s home on October 17 and Linda Muller’s home on November 1st. A sign-up sheet will be available on October 6. If anyone wants to host a party in another location, talk to Ingrid.

5.  Margaret Wentworth reported that the library has added several new books. A list of titles will be included in the newsletter.

6.  Communications Committee: Liana Knight reported that the Communications Committee met on September 13. Doug Bennett, Sukie Rice, and Liana Knight were present. The newsletter editor role remains unfilled. Sukie Rice is filling in temporarily, but does not plan to continue as the long-term editor. If the Meeting wants the newsletter to continue, someone needs to come forward to handle the newsletter. On Sunday, September 22, the Committee will hold a discussion about the newsletter from 12:00-12:30. We are seeking input about what parts of the newsletter are most important, and about whether or not people actually read the newsletter. Donna Hutchins asked the group to consider whether someone else could take over the Facebook page. Liana Knight agreed to take it over.

7.  The meeting approved a request by Nancy Marstaller from the Woman’s Society to hold a silent auction in November.

8.  Sarah Sprogell reported that Falmouth Quarterly Meeting will be held at Durham Friends Meeting on October 26, and the following persons were approved to be representatives: Sarah Sprogell, Margaret Wentworth, and Leslie Manning (upon her consent).

The meeting ended in record time: 12:45, after a brief silence.

Dorothy Hinshaw, Recording Clerk

Durham Monthly Meeting Minutes, July 21, 2019

Durham Monthly Meeting of Friends convened for the conduct of business on Sunday, July 21, 2019 with 10 people present.  Clerk Susan Rice read a quote by Parker Palmer from the New England Yearly Meeting Faith and Practice pp. 123-124.

1. The June minutes were approved.

2. Christian Education Committee:  Katherine (Qat) Langelier brought the following report submitted by Wendy Schlotterbeck: The committee met on July 7.  They reminded us that personal hygiene stations are now available in each of the adult bathrooms for anyone needing them.

    They discussed more ways to make our meetinghouse and grounds a welcoming place for newcomers, especially families with young children. They plan to contact Trustees about putting up fencing that has been donated to keep the play area safe for active children.

    The plant and yard sale netted $549.11. Special thanks to everyone who donated plants, clothes, and items, and a big shout-out to those who helped take all the extras away!! The youth will use $500 to support Cornelius, our Kakamega sponsee. The Durham Young Friends Account at Central Maine Credit Union has a balance of $1,000.31.

    The committee is planning Sunday School for the next school year, and is reaching out to invite more Durham Friends to become trained in Godly Play. They ask, “Are you being led to participate in the lives of our children in this way, occasionally if not regularly?”  If there is enough interest, the committee hopes to host a training workshop.  They are also looking for more Doorkeepers, a special role that involves meeting each child before they enter the Godly Play space and helping them to be ready for the story. The Doorkeeper also “holds” the children and story time in a similar way to those who have Care of Meeting for Worship.

    With the change in the flow of Meeting for Worship, they discussed moving the start of Sunday School to 10:30 and having the children rejoin Meeting for Worship just before Joys and Concerns around 11:20.

    The committee discussed the value of gardening for children, and the ways they might include this activity in our Sunday School/youth programming.  Qat Langelier is planning to attend the Permaculture Design Certification Course at the Pendle Hill retreat and conference center in Wallingford, PA, Sept. 15-27, 2019. This course will enable Qat to learn valuable gardening skills and be certified to teach and share those skills with Durham Friends of all ages. She has been given a scholarship of $700 from Pendle Hill, which reduces her cost to $1,450.  The Christian Education Committee is requesting that an amount of $500 be given to her from Durham Meeting to help with the cost.  Qat will also need help with childcare for some of the days while she is away. Please contact Wendy Schlotterbeck if you are willing to help with childcare.

     Wendy will be a Resource Person for the Young Friends program at NEYM Sessions August 2-8 in Castleton, Vermont.

    Sunday School for children and youth will resume on Sunday, September 15.

    World Quaker Day will be celebrated on Sunday, October 6 as Homecoming for former and current Durham Friends; it will be the official opening of Sunday School and youth programming for the 2019-2020 school year.

    Qat Langelier reported that 15 people attended the weekend on the beach at the Georgetown home of Betsy Muench.  Much appreciation was expressed for Betsy’s hospitality.

3. We approved the donation of $500 from the Charity Account as requested by the Christian Education Committee to help support Qat Langelier’s attendance at the Pendle Hill Permaculture Design Certification Course.

4. Finance Committee: Sarah Sprogell gave the six-month financial statement (attached) and reported that we are on target for income and expenses to date. We thanked Katharine Hildebrandt and Donna Hutchins for securing insurance coverage for parsonage damage.

5.  Margaret Wentworth reported that the Nominating Committee recommends that Katharine Hildebrandt become a Trustee, and the meeting heartily approved.

6. Peace and Social Concerns Committee: Brown Lethem reported for the committee. They have three young women who will participate in the conversation about the climate crisis on September 29 at 12:30 at the meetinghouse. They hope everyone can come.

    The documentary film Paris to Pittsburgh, mentioned in last month’s minutes, was donated to the committee by Interfaith Power and Light. The film is about the climate crisis and what some local activists are doing. They will show this film in house parties during October and November. Let Ingrid Chalufour know if you would like to host a party.

    The committee requests that Durham Meeting be a sponsor of the annual Peace Fair on the Brunswick Mall on August 3.  Our meeting name would be on the Peace Fair materials, and they plan to have a handout on the fair table from 10:00 to 2:30. A thank-you letter was received for our participation in last year’s fair.

7. We approved the suggestion that we be a sponsor of the Peace Fair and that our meeting name be on the Peace Fair materials, as well as providing handouts regarding Durham Friends Meeting.

8. Craig Freshley sent a thank-you letter for our contribution and support of the Make Shift Coffee House program.  The spiritual oversight committee for Craig’s ministry includes Katharine Hildebrandt, Tess Hartford, Kristna Evans, and Wendy Schlotterbeck. 

9. Trustees: Donna Hutchins sent the report.  Trustees met on July 7. They report that the meetinghouse heat pump is not working, and Kim Bolshaw met with the installer to resolve the problem.  Daniel Henton has replaced the children’s toilet that was malfunctioning.

10.  We decided that we will not hold a monthly meeting in August and there will not be an August newsletter. 

11.  A discussion ensued regarding contributions to Quaker organizations and we were reminded that we are meeting on October 27 to discuss priorities and the use of our funds.  A follow-up discussion is suggested for the fourth Sunday in November to continue our consideration of how we use our assets to contribute and support various Quaker organizations. 

12.  Sarah Sprogell, Auditor, reported that she has completed the audit for 2013, which was a very challenging year financially.  Steps were taken to remedy the situation and a successful campaign at the end of the year helped us break even. Her report is attached.

Susan Rice, Clerk, thanked us for our presence as the meeting ended in handshakes all round.

                                                                                    Dorothy Hinshaw, Recording Clerk

Durham Monthly Meeting Minutes, June 16, 2019

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, June 16, 2019 with 11 people present.  Clerk Susan Rice opened the meeting by reading a quote from Marcus Aurelius.

1. The May minutes were approved with the following addition to minute 13 that Falmouth Quarterly Meeting will have “rotating clerks and recording clerks, as led; Marian Dalton and Sarah Sprogell will serve as co-conveners and contact persons for the quarter.”

2.  Finance Committee and Treasurer: Katherine Hildebrandt reported that the Tom Fry apartment renovation loan has been repaid to the Bernice Douglas Fund. 

   The committee is interested in donating an amount from the Charity Fund Account to Craig Freshley for his Make Shift Coffee house events, a program which brings together persons in civil discourse and sharing across political lines.

   The meeting has received an additional amount from the Janet Douglas estate.  The committee recommends that we designate this money in the same way we did the first amount: 10% to the Charity Account, and the rest into the Capital Account.

  Discussion ensued concerning our use of the Charity Fund and social concerns needs that we might more be able to support. It was decided that we would have an all meeting discussion about our priorities and the use of our funds, in consultation with the Trustees concerning the Capital Fund needs, on Sunday, October 27th.

3.  The meeting approved the amount of $2000 be granted to Craig Freshley from the Charity Fund for the Make Shift Coffee House events.

 4.  Ministry and Counsel:  Martha Hinshaw Sheldon reported that Ministry and Counsel met on June 9th.  They discussed meeting for worship and pastoral cares.  They will be appointing a representative to New England Yearly Meeting Ministry and Counsel at sessions this August.  They hope to have a ministry and counsel retreat this September.  The theme they offer for the meeting in July, August and September is “How do we get our light leadings out into the world?”

They propose the following for meeting for worship order of service slightly revised from the April monthly meeting minutes: hymns, a reading or prayer, children’s story on the first and third Sundays, message (out of waiting worship) joys and concerns, offering, announcements, visitors, final hymn, and handshake.  We accepted their report with appreciation in the experiment of a different order of service.

5.  Peace and Social Concerns:  Cindy Wood has stepped down as clerk for the time being and Ingrid Chalufour will be filling in. Ingrid reports that “we have had two meetings in the past month, making plans for upcoming events.

  After the generative discussions at Meeting on April 28, we selected the climate crisis as a focus for our work in the coming year. We have three initiatives in the planning stages at this point. 1) An interactive panel with 3 or 4 youth focused on what they think we should be doing to address the climate crisis. This will be Sunday Sept. 29, after Meeting for worship. We will be inviting other Meetings to participate. 2) Show a film, Pittsburg to Paris, that looks at local community climate activists across the country. We are going to try a “house party” format for showing this film during October and November.  3) We will have regular posts in the newsletter with information about local climate events and state legislation.

  There is another christening at BIW on June 22 and Brown will be there. We are hoping others from Meeting will join him.

  We discussed the Kakamega fundraiser that we have been organizing in recent years. We are a small committee with a lot planned and we do not feel we can add that to our agenda this year. We are hoping there might be a few others in the Meeting who can take it over.

  Finally, we are aware of the many needs of the asylum seekers who are in and coming to Portland. We are requesting Meeting make a $500.00 contribution to support the asylum seekers. The donation can be made up of contributions from friends with the remaining, up to $500.00, from the charity account.”  The meeting expressed appreciation for Wendy Schlotterbeck’s involvement in this concern.

6.  The meeting approved a donation of $500 from the Charity Fund to the City of Portland in support of the asylum seekers.  An article will be included in the newsletter regarding this concern and information on how to contribute to this need.

7.  Liana Knight sent a report from the new Communications Committee which met on May 31, 2019.  Liana Knight agreed to be clerk. Members are Doug Bennett (maintaining DFM website), Donna Hutchins (control of DFM Facebook account), David Dexter (phone tree initiator), Margaret Wentworth (mailing paper newsletters), and temporarily Sukie Rice (interim newsletter editor and copier).  They will meet at noon on the first Friday of September, November, January, March, and May.  Sukie is filling in as newsletter editor until a new newsletter editor can be found. 

  The newsletter comes together as a result of three tasks: collecting information, editing the information submitted, and distributing the newsletter (by email and on paper).  Sukie will pass along committee reports submitted by clerks to Doug and Liana. Doug has set up an email address that will forward messages to Sukie, Liana and Doug. The address is DurhamQuakerMeeting@gmail.com.

  The web site is intended to be a resource for both members and the general public to get timely information about the meeting. Doug will put any meeting-related information he receives on the website within 24 hours of receiving it. The website currently has several static pages with information, and one blog page where news and messages are posted on an ongoing basis. The communications committee believes that for information to be publicized on the website or on Facebook it should be about Durham Monthly Meeting of Friends-sponsored events.

  The committee holds a question about Durham Friends Notes, which were started by Daphne Clement, then handled by Sarah Sprogell and Doug Gwyn, and most recently handled by Jo-An Jacobus. They would like to revisit the topic of Friends Notes at Monthly Meeting and have the meeting determine who should generate a Friends Note.  Their recommendation is that as our communication improves, Durham Friends Notes would be reserved for deaths, crises, and any other information of immediacy and importance.

  Doug Bennett has also started a “This Week @ DFM” email that goes to local Friends and contains whatever information he has about who is taking on the various roles of Meeting for Worship (greeting, care of worship, message, refreshments) that week. He will also include information about events happening for that week. 

  The Communications Committee would like a 4th Sunday discussion on September 24th for the meeting to learn about the website, and solicit information from the community about what kinds of information we want in the Newsletter.

8.  The meeting approved meeting on September 24th to discuss the meeting’s communication concerns.

9.  It was approved that the clerk and Ministry and Counsel clerk serve as supervisors of appropriate Friends Notes.

10.  Nominating Committee: Margaret Wentworth reported that it is recommended that Brown Letham be a member of Ministry and Counsel instead of Trustees, and that Donna Hutchins be an official member of Trustees.  

11.  We approved the above recommendations of the Nominating Committee.

12.  Clerk Susan Rice has received a letter from Ellis and Merrill Bolshaw requesting funds to attend Friends Camp.  We approved that the amount in the budget of $1000 be granted to Ellis and Merrill for camp expenses.

13. Recorder Sarah Sprogell gave the 2018 statistics which are attached.  She reports that we have 106 members, gaining one member and losing 2 through resignation and 2 through death.  The attendance at worship remained steady, averaging 39 each Sunday.

14.  Auditor Sarah Sprogell reported that she has audited the records for 2018 and found them to be well organized and in good order.  The job was made easy by the good record-keeping of our treasurer!  She has begun auditing the records for 2013 and hopes to complete the additional years up to 2018. 

15.  We appointed Sarah Sprogell and Martha Sheldon to be representatives to New England Yearly Meeting sessions.

  The meeting ended in quiet worship and a thank you from the clerk. 

Dorothy Hinshaw, Recording Clerk

Durham Monthly Meeting Minutes, May 19, 2019

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, April 19, 2019 with 11 people present. Clerk Susan Rice opened the meeting by reading from the New England Yearly Meeting Faith and Practice: “Meeting as a Caring Community.”

1. The April 21, 2019 minutes were approved.

2. Ministry and Counsel: Martha Hinshaw Sheldon reported that Falmouth Quarterly Meeting has sent a letter of transfer of membership from Lewiston Friends to Durham Friends Meeting for Renee Cote of

Auburn, Maine. Ministry and Counsel recommends we approve this transfer. Other business included conversations about the worship hour, pastoral care, and a support group.

3. We heartily approved the transfer of membership of Renee Cote from Lewiston Friends Meeting to Durham Friends Meeting.

4. Finance Committee: Nancy Marstaller reported that the Capital Account has been moved from a savings account to a money market account.

10% ($1810) of the Janet Douglas bequest has been put into the Charity Account, and the balance ($16,200) has been added to the Capital Account.

They agreed to move $25,000 from the checking account into an 18th mo. CD with interest of 2.l%. Someone from the committee will attend Trustees’ meetings for communication purposes.

5. Nancy Marstaller reported for the ad hoc care committee for Ralph and Twila Greene financial support. As noted in last month’s monthly meeting minutes, additional funds are required for renovation of their house. It was suggested that we give an amount from the Charity Fund, and that persons are encouraged to donate to the Charity Fund. A full report concerning this project is attached.

6. The meeting approved donating $600 from the Charity Fund to help with the Greene house renovation with the understanding that they will be able to stay there indefinitely. People who wish to personally contribute to this fund are encouraged to do so (checks made to Durham Friends Meeting).

7. Christian Education Committee: Wendy Schlotterbeck reported that they encourage “baby” noise in meeting for worship; it is waiting worship, not necessarily silent.

Sanitary stations were added to the bathrooms.

The Sunday School Godly Play teachers are “retiring,” and new teachers will be needed for September.

Upcoming events will be advertised in the newsletter or Friendly Notes: June 2: Children’s Day;

June 8: Yard and Plant Sale; June 15-16 Georgetown Campout; July 12-15: Wabanaki support circle.

8. Youth Minister: Wendy Schlotterbeck reported that she participated in a racial justice event, and the climate change panel. She attended the All Maine Gathering. She is making plans for next year’s children and youth activities and Sunday School. We expressed appreciation for her work with children and youth.

9. Nominating Committee: We approved the nomination of Brown Letham and Bob Eaton to Trustees.

10. Trustees: Leslie Manning reported that Trustees met on May 5, 2019. The Cemetery Accounts were reported by Donna Hutchins to have $4.837.95 in checking, $4225.12 in savings, a CD of $22,339.92 as well as the Pratt Fund of $2,645.00. They will combine the Pratt Fund with the CD upon maturity of the CD if there is no restriction on the Pratt Fund. They recommend that the CD be renewed for a longer period of maturity.

They approved the sale of two plots in Lunt Cemetery to a new neighbor, James Holland. They viewed the standards for headstones and markers in the sale agreement.

On-going projects were listed which are included in the attached detailed report.

We were reminded that the current meetinghouse building will be 200 years old in 2029. They hope to have it in good condition for that anniversary.

Leslie Manning confirmed that she will be stepping down from Trustees. Donna Hutchins has offered to serve as clerk.

11. We expressed our appreciation for Leslie’s diligence and care as clerk of Trustees.

12. Peace and Social Concerns Committee: Cushman Anthony reported briefly on past activities and Ingrid Chalufour reported that on April 27 approximately 6 people from meeting participated in the protest at the destroyer christening at Bath Iron Works. The Durham Friends Meeting banner was prominently displayed. On April 28 Linda Muller delivered the message at meeting followed by a discussion on the possibility of the meeting adopting a corporate concern. On May 10 the meeting co-sponsored an event titled “What Can We Do About Climate Change?” with the Unitarian Universalist Church in Brunswick. Approximately 100 people attended this panel discussion.

13. Falmouth Quarterly Meeting met during the All Maine Gathering of Friends held at the Friends School of Portland on May 4, 2019. Martha Sheldon reported that Falmouth Quarterly Meeting met with 26 Friends from throughout the Quarter in attendance. Co conveners were Marian Dalton and Sarah Sprogell. A proposal was presented and approved that the Quarterly Meeting:

-have business meetings twice a year; May and October for the purpose of reading state of society reports, memorials, pastoral care and other business that promotes, encourages, and supports caring and mutuality among area monthly Meetings,

-have rotating clerks and recording clerks, as led (Marian Dalton and Sarah Sprogell will serve as co-conveners and contact persons for the quarter),

-continue the present treasurer,

-notes that with fewer gatherings pastoral care can be informal with the help of Ministry and Counsels in Monthly Meetings taking on some of the concerns that arise,

-programs would occur when and if possible,

-worship would be a vital part of the Quarterly Meeting agenda.

Two letters of transfer from Lewiston Friends Meeting were read and accepted, one to Durham Friends Meeting and one to Portland Friends Meeting.

Memorial minutes, Treasurer’s and State of the Society reports were read and accepted.

The following minute regarding Lewiston Monthly Meeting of Friends was read:

“Thankful for the prayers, guidance and fellowship of Falmouth Quarterly Meeting and New England Yearly Meeting, members of Lewiston Monthly Meeting attended a called Meeting for Worship for the Conduct of Business at The Center for Wisdom’s Women in Lewiston on 12th Day, First Month, 2019.

In sadness, but with appreciation of our many years of worshipping together, and after prayerful discernment, we agreed to dissolve Lewiston Monthly Meeting, which began in 1972 as a Worship Group under the care of Durham Monthly Meeting and became a Monthly Meeting in 1980. We further agreed that our remaining funds of just under $2,200 be allocated as follows: $1,000 to New England Yearly Meeting, whatever amount is necessary for the administrative costs of dissolution, and the remainder to Trinity Jubilee Center, Lewiston, Maine. Approved 12th Day, First Month, 2019 Christine Holden, Recording Clerk.”

Four immigrant students are asking for support to attend Friends Camp. Approval was given for Falmouth Quarterly Meeting to allocate $100 for this purpose and to encourage individual donations.

The next meeting will be October 26, 2019 at Durham Friends Meeting.

14. We approved a request brought by Kitsie Hildebrandt that two of her Muslim friends use the meetinghouse for a wedding.

15. We approved a request that the Wabanaki Youth Group utilize a portion of our meeting garden.

The meeting ended in quiet worship.

Dorothy Hinshaw, Recording Clerk

Durham Monthly Meeting Minutes, April 21, 2019

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, April 21, 2019 with 14 people present.  Clerk Susan Rice opened the meeting by reading a verse from a hymn, “Christ Be Our Light.”

1.  The March 17, 2019 minutes were approved.

2. Ministry and Counsel:  Martha Hinshaw Sheldon reported for the committee. At their April meeting they discussed a proposal for a change in the order of worship: Hymns – Call to worship – Children’s message (1st and 3rd Sunday) – The message – Open worship – Joys and Concerns – Offering – Final Hymn – Handshake – Announcements.  They also discussed a concern shared from New England Yearly Meeting (NEYM).  More information will be posted in the Newsletter with further discussion planned in following weeks.  Pastoral care concerns were shared.  One was a report on the housing upgrades for Ralph and Twila Greene.  Nat Shed sent a second request to Obadiah Brown Fund for funds for renovations on the house the Greens moved to recently.  While it is better than the previous house it still needs a few repairs to make it more comfortable.  If you are led to help financially with this project or want to help with the renovation work, contact the team who have been working on this concern – Nat Shed, Edwin Hinshaw, Dorothy Hinshaw, and Nancy Marstaller.  There are other such pastoral care teams throughout Durham Friends Meeting who have been laboring tirelessly to share ministry and support for many who have been in need in the past few months.  “As clerk I am very appreciative of these individuals and groups as they shine the light and love of God to many in our meeting,” Martha added.  

    The meeting thanked Ministry and Counsel (M&C) for their careful consideration of our worship hour and suggested that we try their changed format during the months of May and the first two weeks of June, with further discussion on this new plan at the June Monthly Meeting.

3.  Christian Education: Wendy Schlotterbeck reported that an egg hunt was held this morning for Easter Day, and we enjoyed a delicious breakfast prepared by Katherine Langelier, Dorothy Curtis, and Kim Bolshaw, with other tasty donations by attenders.  They announced that the annual yard sale will be June 1.

4.  Peace and Social Concerns:  Four members of the committee met on April 9 at Brown Letham’s apartment: Linda Muller, Cush Anthony, Brown Letham and Ingrid Chalufour.  They discussed upcoming events.  Linda and Ingrid reported that the group planning the climate panel had their third meeting at the UU church, and Ron Turcotte, the moderator of the panel, attended.  The group outlined an agenda and talked through all the details of the evening.  Brown volunteered to get a climate change banner and to be on the clean-up crew. All will distribute posters.

  Ingrid reported on her first Brunswick Area Interfaith Council meeting, where she passed out a preliminary flier about the climate panel. 

   They discussed the April 27 Bath Iron Works vigil. They will car pool from Brunswick and hope others will join them.  Brown has printed a handout showing research on the costs of war.

   Plans were made concerning the message and potluck discussion on April 28.  Linda will deliver the message planned by the group and Ingrid will organize small and large group discussions. 

5.  Trustees: Kitsie Hildebrandt reported for the Trustees. Katherine Langelier has asked that parents of home school children schedule the meetinghouse and grounds for a regular Gentle Parenting Meeting. 

    Trustees have asked Rick’s Pump Service to make recommendations to update our water system; Dan Henton will carry out a “dump run” with trash from the horse shed; and they will begin having a trash pick-up at the meetinghouse.

6.  We approved the scheduling of the Gentle Parenting Meeting group using the meeting house social room area partitioned off from the library.

7.  Finance Committee:  Kitsie Hildebrandt handed out the first quarter financial report (attached) which we accepted with gratitude.  The parsonage pellet boiler damage was repaired, and the insurance payment received.  We were reminded that the Ralph and Twila Greene fund is a project of the NEYM, but that Durham Friends Meeting is a conduit of financial contributions received for their house repair.  More information may be gained from the ad hoc “Greene Care Team” mentioned above in the M&C report.

   We are very thankful for a generous donation from Janet Douglas’ gifts and memorials. It was suggested that 10% of this fund be added to the Charity Account, and that the remainder be used for the capital account for upkeep of buildings and grounds. 

8.  We approved the above use of the Janet Douglas Fund: 10% be added to the Charity Fund account, and the rest for buildings upkeep. 

   The meeting closed with a short period of worship. 

            Dorothy Hinshaw, Recording Clerk 

Durham Monthly Meeting Minutes, March 17, 2019

            Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, March 17, 2019 with 20 people present.  Clerk Susan Rice opened the meeting by reading from the 1985 New England Faith and Practice, “The Quaker Method of Making Decisions,” paragraph 2.

            1.The February 17, 2019 minutes were approved.

            2. Ministry and Counsel:  Martha Hinshaw Sheldon reported that they met in March to share pastoral care concerns and discuss possible changes to meeting for worship. A few new modalities will be introduced over the next few months to get a sense of what if any changes might be made.  Feel free to share concerns and responses with the committee.  The opening theme of “Leadings” will continue through March shared by the Care of Worship person at the beginning of worship in the form of a reading or prayer.  The theme for April through June will be “Attending to the Light.”  More information on this theme will be included in the Newsletter.   

            A welcoming dinner happened with Cush and Maureen Anthony and Bruce Ludders.  Other dinners will occur as needed.

            The State of Society Report was shared, and we expressed appreciation for this report.

            3.  The State of Society Report was approved with revisions; it is attached.

            4. Christian Education and Youth Minister: Katherine Langelier sent her report and reported that the committee met on March 3rd.  The intergenerational game night and potluck supper on March 9th was very enjoyable.  They thank everyone who came: 19 in attendance. Wendy Schlotterbeck reported that there will be a Ukrainian egg painting on April 6 at 2:00, and an Easter breakfast with children’s activities on April 21.

            5. Trustees: Leslie Manning reported that they met with Kim Bolshaw, our custodian and with Kitsie Hildebrandt our treasurer to get caught up on recent events at the parsonage and expressed gratitude for all the work done to handle the freeze up and problems with the pellet boiler.  The tenants are concerned about energy use and Kitsie’s son, Willis Beazley, who does this for work, has agreed to look at the parsonage with an eye toward weatherization.  Things seem stable now.  They will be looking at alternatives for the laundry pipes placement soon.

            The water filtration system in use at the Meetinghouse is 15 years old and obsolete.  The installer, who is still in the business, will come to consult and make a recommendation.  The water is safe but does contain minerals and has a brackish taste.  We are using a Brita filter and continue to use water jugs brought from home to keep us supplied.  We hope to have this all resolved later this year.

            The lock on the front door has been replaced by Dan Henton; if you need a key, please see Kim. 

            They are pleased with the repair work on the ceilings and will get an estimate from the same painter for the painting of the walls of the meeting room, which they will have done this spring, after Easter.

They appreciate that everyone is cooperating with the closing of the Meetinghouse at the end the day or meeting.  Please keep it up so that we can continue to reduce our heating costs.

They ask the Nominating Committee to name replacements for Trustee vacancies.

Everyone expressed satisfaction and gratitude for the custodial work being done by Kim Bolshaw and the plowing and sanding being done by Andy Higgins who continues to donate his services.

             6. Finance Committee:  Sarah Sprogell brought the year-end report for 2018: revenue income for the year, expenses listed by category totals, a breakdown of designated accounts, and a breakdown of our savings and investments.  A second page listed detailed expenses line by line for each category. We ended the year with total income of $57,047.79 and total expenses of $45,409.96.  Attached are these reports. We expressed gratitude for this detailed report.

            7. Nominating Committee:  We approved the appointment of Margaret Copeland to serve on the Lisbon Area Christian Outreach Board.

            8. Peace and Social Concerns Committee:  Brown Letham reported for the committee.  Upcoming events were announced for April:   April 27 – vigil at BWI at the christening of a destroyer; April 28 – the committee will bring the message, have a finger food potluck, and following worship a discussion on the meeting’s corporate discernment for the committee’s direction.  Brown brought a brochure regarding the call for a conversion to peacetime production at Bath Iron Works.  The committee recommends that Durham Friends be a co-sponsor of the vigil for conversion of BIW to peacetime production at the warship christening. 

            On May 10, the committee is cooperating with the Brunswick Unitarian Church to hold an event on climate change and how congregations can get involved on different levels of action.

            Details and information about these events will be included in the Newsletter.

            9.  We approved supporting the April 27 vigil at Bath Iron Works as a co-sponsor, including our meeting name on a flyer, and possibly displaying a banner. 

            10. We approved the following persons to be representatives at Falmouth Quarterly Meeting which is meeting on May 4 in conjunction with the All Maine Gathering: Sarah Sprogell, Wendy Schlotterbeck and Betsy Muench. 

            11. New England Yearly Meeting Permanent Board has asked to meet at our Durham Meeting on May 11, and we approved.  Sukie Rice will be the point person for arrangements for our hosting them.

            12. It is with sadness that we report that our member Julianna Fogg died at age 56 on February 22, 2019.

            The meeting closed with expressions of love and appreciation for our time together. 

            Dorothy Hinshaw, Recording Clerk

Report from Peace and Social Concerns, March 17, 2019

By Brown Letham

Upcoming events:

April               Lenten Saturday vigils at Bath Iron Works

April 27          Vigil at BIW for the christening of a destroyer          

April 28          P&SC give message, and sponsor potluck and discussion at Durham Friends Meeting

May 10           Co-sponsoring a panel discussion of climate change action at the Brunswick  Unitarian Universalist (UU) Church

May 11           New England Yearly Meeting Permanent Board will meet at Durham Meetinghouse

May 11            Game Night to follow

May 17           Peter and Annie Blood concert at Portland UU church

Ingrid Chalufour reports that she will be attending meetings of the Brunswick Interfaith Council. Cush Anthony is involved with the Maine Council of Churches.

Planning of the Friday, May 10 climate change action panel discussion: Panelists will be Sen. Brownie Carson, Rev. Sylvia Stocker, and Ann D. Burt. There might also be a Bowdoin student.  The purpose of the panel and the activity below is not to describe climate change or debate its existence but to talk about actions that people can take on an individual, legislative , and most importantly, organizational level.

Sunday April 28 Worship, potluck and discussion: The P&SC committee is generating queries to prompt thinking and discussion about corporate witness as a Meeting. A short First Day message may spring out of the queries that will be brought into worship.  Finger food potluck followed by discussion.

Peace vigils at BIW: Brown mentioned that the next destroyer christening at BIW was planned tentatively for April, as well as the remaining Saturday Lenten vigils there. He brought a pamphlet about a call for a conversion to peacetime production at BIW and asked if Durham Friends would consider endorsing/sponsoring it.

The Minute reads: “Peace and Social Concerns Committee recommends to Monthly Meeting that Durham Friends be a co-sponsor of the vigil for conversion of Bath Iron Works to peacetime production at the upcoming warship christening.”

Sponsorship would entail permission to print our name in the flyer, display the banner at the vigil, but no financial obligation.

[Editor’s note: the destroyer’s christening has been scheduled for April 27 at BIW.]

Library News for March 2019

By Dorothy Hinshaw

Hal Tucker was an ordained United Church of Christ (UCC) minister and a mentor to many students at Bangor Theological Seminary (BTS) and in the UCC tradition.  He was one of “Bee’s Boys” and learned to love our Quaker way during his years at Bowdoin College while rooming with Bernice (Bee) Douglas. He also served our meeting as a pastor while a student at BTS.  He and his wife, Bettina, have given us many valuable Quaker books from their collection. 

I have thoroughly enjoyed reading one of these donated books, Living in a Larger World, the Life of Murray S. Kenworthy, who grew up in the Midwest (as did I). Kenworthy became a well-loved Quaker pastor, teacher at Earlham College, and served with the American Friends Service Committee.  This book gives an insight into the development of the Quaker pastoral system and programmed meetings, and the AFSC feeding program in Russia.   His son, Leonard, was a prolific writer about Quaker subjects; several of his pamphlets are on the pamphlet shelf. 

“Check out” these valuable books and pamphlets!

Attending to the Light — Worship Theme April to June 2019

Quakers have an unusual way of talking about what we are seeking: we are seeking “the Light.” 

The Gospel of John, long a favorite of Quakers, begins by saying “In the beginning was the Word, and the Word was with God, and the Word was God.”  That’s an arresting way of talking about what we are seeking, but quickly John moves to speaking of the Light.  John says the Word was “the light of all humankind.”  Moreover, “the light shines in darkness, and the darkness has not overcome it.”  Of the coming of Jesus, John says “the true light that gives life to everyone was coming into the world.” John 1:1-9.  And later John quotes Jesus as saying “I am the light of the world. Whoever follows me will never walk in darkness, but will have the light of life.” John 8:12. 

The early Quaker James Naylor said  “Art thou in the darkness? Mind it not, for if thou dost thee will feed it more. Stand still, act not, and wait in patience till light arises out of darkness and leads thee.”

The early Quaker theologian Robert Barclay said “That for this end God hath communicated and given unto every [person] a measure of the Light of his own Son, a measure of grace, or a measure of the Spirit.”

And in worship we often ask that we hold someone “in the Light.”

What a remarkable gift is “the light.” How can we awaken the Light within us?  How can we wait in patience till light arises out of darkness and leads us?

Worth watching is this QuakerSpeak video: 

State of Society, Durham Friends Meeting, 2018

In 2018 the State of our Society at Durham Monthly Meeting of Friends was healthy and thriving. We gather at our old brick Meetinghouse from towns north, south, east and west from Durham, forming a community grounded in a vital worship life that that both gives and receives strength from a range of other activities in the Meeting.  We are still feeling our way, but more confidently, in our second full year of proceeding without a paid pastor. 

Ministry and Counsel has accepted new responsibilities both for the worship life of the Meeting and for pastoral care of members and attenders.  We love receiving messages from one another, sometimes in linked themes across weeks, and also as each individual is led. We also have been much enriched by invited message-bringers from outside the meeting.  We continue to reserve 5th First Days in a month, when there is one one, for unprogrammed worship.  We have been adjusting our regular schedule to accommodate expressed needs for more gathered silence during Meetings for Worship. 

All of us are still not completely comfortable proceeding without a pastor, but we are finding ways to have various committees and individuals do what a pastor once did for us.  An ad hoc committee appointed in 2017 led a yearlong consideration of the issues in proceeding without a pastor.  We asked ourselves, what can we do to strengthen the Meeting?  We came to focus on three needs to which we need to be attentive:  pastoral care, outreach and coordination.  Without a pastor, each of these areas is an important function with which we may struggle if we do not fresh approaches.  An adult Sunday school meets regularly and we have been experimenting with prayer circles. 

Our membership numbers have stayed relatively constant with a few passings and a roughly equal number of new members.  Nearly every week we have visitors.  We average 30 to 40 in worship each week except in the summer when, with one and another of us scattered to other Maine pleasures, numbers are a bit lower.  We meet for business regularly and appreciate an excellent monthly newsletter. 

Ministry Counsel has taken on responsibility for pastoral care of members.  Having this as a committee responsibility rather that mostly relying on a pastor has been an important challenge.  We have developed an organized approach to seeing that we are attending to all expressed needs.  Some of us are still learning to see a visit from a fellow member rather than a pastor as pastoral care. 

We take delight in the presence of children among us and are grateful for the creativity and care of our Youth Minister.  We provide childcare every Sunday, and children’s programs on 1st and 3d Sundays.  Our Christian Education Committee continues to be a source of vitality for the whole Meeting.  It has developed an inter-generational approach to reaching out to families and provides spiritual nurture to youth through Godly Play and Young Friends seeking.  CE also arranged a series of Game Nights for children of all ages and these will continue.  Through our budget and extra efforts we arranged support for several children to attend Friends Camp.

We aim to make a difference in this world guided by the Spirit, love and our understanding of scriptures. Our Peace and Social Concerns Committee has new members and new energies for a variety of initiatives.  The Kakamega Orphan Care Center, Lisbon Area Christian Outreach’s food bank, witnessing for peace at Bath Iron Works, a quilting project to address gun violence, the American Friends Service Committee and Seeds of Peace camp all received our attention and support. Towards the end of the year, P&SC arranged a thought-provoking social justice film series. 

Our Trustees have been faithfully attentive to caring for our Meetinghouse, horse shed, parsonage burial grounds, and phone/internet service.  Each has needed and received attention.  Our Finance Committee and our Treasurer have the Meeting’s financial house in good order.  We vexed ourselves with disagreements about whether and which clock to allow in the Meeting room but we appear to have found a solution.  We share the Meetinghouse regularly with a 12-step Group and a Native American fellowship group. 

Outreach has been a question on our minds.  How can we reach out beyond ourselves to bring our message and the delights of our community to others?  We have taken this on as a challenge for all of us, as we turn to a new year. 

Approved by Monthly Meeting, March 17, 2019

Christian Education Committee Report, February 2019

Katherine Langelier reported that the committee is very grateful for Ashley Marstaller’s presence and skill in providing childcare.The Intergenerational Game Night on January 12th was very enjoyable, and the next one will be on March 9th, starting at 5pm with a potluck supper.  

The committee has cleared with Trustees adding a “menstruation station” to the bathroom. This will include personal supplies such as tampons, pads, wipes, and paper towels and a more hygienic means of collection like a small, covered, and lined container for disposal of used items.

Adult Sunday School is covering the book Waking Up White by Debbie Irving.

Durham Friends have been given the opportunity to co-sponsor an event with Friends’ School of Portland in their Parenting For Peace series, “Tell Me The Truth: Exploring the Heart of Cross-Racial Conversations” between Debbie and Shay Stewart Bouley on May 1st. Christian Ed requested funds to share in the cost of co-sponsoring, and it was suggested and approved that the $100 be split equally between the budgets of Christian Education and Peace & Social Concerns. Leslie Manning volunteered to sit at a table representing Durham at the event. 

Christian Ed will be coordinating with other committees including Ministry & Counsel to plan a Homecoming Sunday on World Quaker Day, the first Sunday in October. A key feature of the day will be sharing stories from the life of the meeting in the past. The committee invites everyone to help with preparations for this special occasion.

Library Committee Annual Report, 2018

By Ellen Bennett

We appreciate the addition of Nancy Marstaller to the committee in 2018 and look forward to the addition of Ellen Bennett in 2019.

Many Quaker books were added to the library, donated from a retired Friend, and four books were purchased from the United Society of Friends Women International reading list. We included Library News in the Durham Friends Newsletter and continue to receive Pendle Hill Pamphlets and Quaker Religious Thought pamphlets.

We will compile a list of books we would like to have in the library and ask Friends either to purchase or donate any they can. We always appreciate recommendations and look for special books that people would like to donate. A good place to look for possible additions to our library is Friends’ Journal annual book review issue.

In addition, we thinned the collection some, giving a few books to Kristna Evans for the Vintage Quaker Books collection, and selling a few, taking in $50.00.

As with last year, we are looking for a table on which to put the card catalog to make it easier to use. And we hope people will take advantage of this singular meeting resource, as well as continue to make suggestions for how we can best serve you.

Margaret Wentworth, Dorothy Hinshaw, Ellen Bennett, Nancy Marstaller, and David Dexter.


Peace and Social Concerns Meeting, February 13, 2019

By Ingrid Chalufour

            The committee met with all members present, welcoming new members Bob Eaton and Cush Anthony. We discussed possible spring events and made several decisions:

  • We discussed the importance of addressing climate change, the real crisis right now.
  • We would like to put together a panel to help us move toward taking collective action.
  • We would like to collaborate with another group(s) on this and are looking for partners.

            Ingrid Chalufour has volunteered to represent the Meeting in the Brunswick Area Interfaith Council. The recently revived group meets monthly. This might be a path to finding collaborators.

            As a follow-up to the American Friends Service Committee discussion about action priorities we are planning events for April 28, the last Sunday in April. Our committee will give the message that day and facilitate an after-Meeting discussion.

            We have agreed to host a Peter and Annie Blood concert in May at the Meeting House. They have a new Pete Seeger songbook they will be using for the concert.

P

Durham Monthly Meeting Minutes, February 17, 2019

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, February 17, 2019 with 16 people present.  Clerk Susan Rice opened the meeting by reading from the 1985 New England Yearly Meeting Faith and Practice, “The Quaker Method of Making Decisions”, p. 115.  There was no monthly meeting in January due to snow.

1. The December 16, 2018 minutes were approved.

2. Ministry and Counsel:  Martha Hinshaw Sheldon reported that Ministry and Counsel met in January and February to discuss worship, pastoral care concerns and opportunities, and new members.

            They received a letter requesting membership from Cushman Anthony who had been a member of Portland Friends Meeting in the past.  A clearness committee met with Cush and recommend that he be received into membership at Durham Friends Meeting.  Ministry and Counsel enthusiastically approved this recommendation and sent it on to monthly meeting for final consideration and approval.

            They will continue to suggest a theme for worship.  Those bringing a message may choose the theme, “Leadings” for February and March. 

            They report that Ralph and Twila Greene have found a stable home into which they moved this month.  They are thankful for those who stepped in to help resolve this concern: Nat Shed, Nancy Marstaller, and Edwin Hinshaw.

3. We enthusiastically approved welcoming Cushman Anthony as a member of Durham Friends Meeting.

4. Nominating Committee: Margaret Wentworth and Jo-an Jacobus reported that the list of committees and officers is almost complete with a few changes and corrections.  The corrected report will be included in the Newsletter and attached to these minutes.  We expressed our thanks to the committee and to Jo-an who is leaving the committee.

5. We approved the Nominating Committee report with corrections.

6.  Trustees: Leslie Manning reported that there is no report this month; Kitsie Hildebrandt, Treasurer, reported trouble with the heating system at the parsonage which has been resolved thanks to the help of Craig Freshley.  An insurance claim has been filed.

7. Communications Committee:  The committee met on Wednesday Feb. 13, 2019. Jo-an Jacobus will be stepping down as Newsletter Editor. Her last month as Newsletter Editor will be April 2019, when she will assemble the May 2019 newsletter. The committee does not yet have a replacement. Jo-an reported that the hardest tasks of getting the newsletter out are 1) getting information from the meeting and 2) getting messages for the first page. Doug Bennett will assist in getting all the needed information from the various individuals and committees through April.

            We expressed much appreciation for the hard work that Jo-an has performed as editor of our newsletter: The Best of Friends!

8. Christian Education Committee:  Katherine Langelier reported that the committee is very grateful for Ashley Marstaller’s presence and skill in providing childcare. 

            The Game Night (afternoon) on January 12 was very enjoyable, and the next one will be March 9.  Plans are being made for an Easter celebration.  They plan to participate in an event with Portland Friends School’s Parenting for Peace series, and request funds to co-sponsor the program. Leslie Manning volunteered to sit at a Durham Friends Meeting table at the event. We endorsed the exciting plan of a World Quaker Day Homecoming Sunday on October 6.   Plans for these activities will be included in detail in the Newsletter. 

            The committee expressed appreciation for the joyful noise of small children.

            The Adult Sunday School Class has been and continues to read Waking up White by Debbie Irving.

9. We approved the expense of $50.00 each from Christian Education and Peace and Social Concerns Committees to cover the cost of co-sponsoring the Parenting for Peace event.

10.  Peace and Social Concerns: the committee welcomed new members Bob Eaton and Cush Anthony.  They reported that the film series and the Seeds of Peace events were very meaningful but not well attended.

            They discussed possible spring events and the importance of addressing climate change, the real crisis right now.  They hope to put together a panel to help move toward taking collective action.  They would like to collaborate with another group(s) on this and are looking for partners.

            Ingrid Chalufour has volunteered to represent the meeting at the Brunswick Area Interfaith Council which meets monthly.

            They are planning an event for April 28 as a follow-up to the American Friends Service Committee discussion about action priorities.  The committee will give the message that day and facilitate an after-meeting discussion.   

11.  The Library Committee gave their annual report which is attached to these minutes.

12.  A thank you letter was received from Lisbon Area Christian Outreach for $355 donation to the food pantry from the parsonage garden profits; they report that they serve between 250-300 families a month. 

13.  Leslie Manning reminded us that members are needed from our meeting to serve on the New England Yearly Meeting Nominating Committee and the Yearly Meeting Ministry and Counsel. 

14.  Much appreciation was expressed for Andy Higgins who has been offering his services to plow and mow for us without any charge. 

            The meeting closed at 1:58 p.m. in the Spirit, in appreciation for God’s guidance. 

            Dorothy Hinshaw, Recording Clerk

Durham Friends Meeting 2019 Budget

Prepared by Finance Committee; approved by the Meeting, December 18, 2018.

DURHAM FRIENDS MEETING – 2019 BUDGET
OPERATING REVENUE
     Contributions 31,600.00
     Investment Income 9,215.00
     Other Sources – gifts, use of meetinghouse, etc. 300.00
     Cell Tower 2,500.00
     Rental of Parsonage (1200/mo.) 14,400.00
TOTAL OPERATING REVENUE 58,015.00
OPERATING EXPENSES          
     Committees 4,320.00
     Contributions to other organizations 6,850.00
     Meeting Expenses 4,675.00
     Meetinghouse Physical Plant 11,455.00
     Position developed with Ad Hoc Group 10,000.00
     Ministry – Youth 11,100.00
     Parsonage Physical Plant 9,400.00
TOTAL OPERATING EXPENSES             57,800.00

Discernment Around AFSC Program Focus

Peace & Social Concerns Requests Durham’s Discernment,

Hosting a Meeting January 6

By Bob Eaton

Monthly Meeting for Business has endorsed the Peace and Social Concerns Committee request for a special meeting to take place after regular meeting for worship on Sunday, January 6.  The meeting will be convened by Lesley Manning and Bob Eaton for a focused response to the American Friends Service Committee request for Friends’ discernment on what programs the AFSC should focus on in the next ten-year strategic plan for the organization.   Bob will prepare brief (but insightful!) background materials to be available before the meeting.

Here is a brief description of current AFSC Work that may be a useful reference.

Durham Monthly Meeting Minutes, December 16, 2018

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, December 16, 2018 with 13 persons present. Clerk, Susan Rice, opened the meeting by reading a quote by Howard Brinton from the Pendle Hill Pamphlet #453 by Elizabeth Meyer: A Practical Mysticism.

  1. The November 18 minutes were approved.
  2. Ministry and Counsel: Martha Hinshaw Sheldon reported that at their December meeting they discussed pastoral care concerns and reviewed meeting for worship. They will be supporting Liana Thompson Knight with her leading to offer seminars based on her training with Parker Palmer and ideas expressed in his book, Healing the Heart of Democracy.

Doug Bennett reported that M&C has prayerfully considered ways to bring greater continuity to our worship. They would like to encourage having a theme for our worship that would change every three months, using themes not as a strict rule but as encouragement and stimulus. They suggest that committees also suggest possible themes. They suggest the theme from January to March be: “Where Are We Being Led?” See the attached proposal and their suggestions in the newsletter.

Diane Dicranian will be speaking in meeting on December 30 regarding her experience on the Mexican border. See details in the Newsletter.

We expressed our gratitude to Ministry and Counsel for their thoughtful report.

  1. Finance Committee: Katharine Hildebrandt presented the proposed budget for 2019. She noted that there are added lines for Youth Minister Travel Fund, Clerks Committee, and mouse elimination. Also, is an increase to repair/maintenance lines for the meetinghouse and parsonage. They report a total revenue expected for 2019 to be $58,015 and projected expense of $57,800. The complete report is attached.
  2. The budget for 2019 was approved, with the correction that the Newsletter Committee is now the Communication Committee.
  3. Nominating Committee: Margaret Wentworth reported that a final report will be forthcoming with additions and adjustments. The Clerks Committee will be added to the list.
  4. We approved the Nominating Committee report as presented.
  5. We approved that Susan Rice continue as Clerk, and Dorothy Hinshaw, as Recording Clerk.
  6. Christian Education Committee: Tess Hartford reported that a wonderful Christmas dinner/worship on December 15th was enjoyed by many children and adults (more children than adults!).

Katherine Langelier will begin as clerk of the committee 1n 2019. We expressed appreciation for Tess Hartford’s commitment and leadership as Christian Education Committee clerk for six years, and gratitude for the committee’s work.

They announced that a Family Game “Night” will be held January 12 at 3:00.

9   Trustees: Susan Rice reported that the parsonage is being rented to Juliana Vezina and Jamison Steele.

The ceilings are being repaired in both the kitchen and community room.

  1. We approved reimbursing Donna Hutchins for the $150 expense of a water test in the parsonage.
  2. Clerks Committee: Susan Rice, clerk, reported that the Clerks Committee is proposing to have welcome dinners for new attenders.
  3. Peace and Social Concerns Committee: Bob Eaton reported that on January 6 they are planning to have an after-meeting discussion about the American Friends Service Committee. A relevant pamphlet will be distributed to aid in the discussion. Details will be included in the Newsletter.

The meeting closed in quiet worship.

Where Are We Being Led: Theme for January through March, 2019

For January-February-March 2019 the theme Ministry and Counsel proposes is “where are we being led?”

One of the Advices (number 9) from NEYM tells us

“Attend to the Spirit at work in the ordinary activities and experiences of your daily life. There is inspiration to be found all around us, in the natural world, in the sciences and arts, in our work and friendships, in our sorrows as well as in our joys. Be open to and alert for how the Spirit may be speaking to you in fresh ways, leading you in new directions.”

To what should we be “open and alert?” What are the new directions that the Spirit may be leading you, or leading us?

You may find useful the opening paragraph of Paul Lacey’s Pendle Hill Pamphlet Leading and Being Led.

“Leading and being led: the words are simple enough. But for Quakers they have the most profound resonance as defining religious experience. Friends speak variously of being drawn to an action, feeling under the weight of a concern, being called or led in act in specific ways. We speak of being open to the leadings of the Light, of being taught by the Spirit or the Inward Christ. Extraordinary claims lie embedded in these phrases. They say it is not only possible but essential to our nature for human beings to hear and obey the voice of God; we can be directed, daily, in what we do, the jobs we hold, the very words we say; and that our obedience may draw us to become leaders in all spheres of human life – in the professions, arts and sciences, but also in discovering the ethical, political, social and economic consequences of following the will of God.”

So, again, where are we being led?

Themes in Worship

December 12, 2018, from the Committee on Ministry and Counsel

Our past two years it has been rich and challenging to have Sunday messages brought by various people. This has also deepened our connections to one another. Many of us have appreciated when there have been a series of messages around a single theme or topic.  Sometimes those messages came when we had a pastor, other times when a member felt called to speak several weeks in a row.

The Meeting’s Committee on Ministry and Counsel has prayerfully considered ways to bring greater continuity to our worship.  We would like to encourage having a theme for our worship that would change every three months.

We ask that Durham Friends Meeting use these themes we propose as encouragement and stimulus, not as a straightjacket or as a discouragement of other messages that arise within the Meeting.

Messages that do not fit the theme will continue to be most welcome.

Each few months we plan to propose a theme for worship and circulate it among Meeting members. Members of Ministry and Counsel will use the theme in our care of worship activities: we will use the theme to select a reading or a reflection, for example, to open worship.

We encourage Meeting members to consider whether they have a message to offer that arises from or speaks to this theme.

We also encourage other committees of the Meeting to suggest possible themes for our worship.

November 2018 Library News

By Dorothy Hinshaw

Most of you may know that New England Yearly Meeting was the first yearly meeting organized in the Society of Friends, even established before London Yearly Meeting. For more information about NEYM, check out one of the newest additions to the Durham Friends Library (289.6): Two Hundred and Fiftieth Anniversary of the Beginning of New England Yearly Meeting of Friends, a printed account of a gathering in celebration held at Moses Brown School, Sixth Month, 24th, 1911. Other recent additions to the library include booklets which contain NEYM minutes of sessions held in 1904, 1905, 1907, 1927, 1928, and 1944.   Fascinating reading! The early years included minutes from both the men’s and women’s meetings. Also, in those early days, not only were queries read, but answers were included regarding compliance to the queries! These minute booklets are located in a plastic bag in the Quaker section (289.6 New) of the library.

Newsletter Committee Updates, December 2018

By Liana Thompson Knight, Clerk
The Newsletter Committee has a few updates and reminders this month:

1. Newsletter Deadline: We are changing the deadline for submissions to the newsletter to 5pm on the Wednesday after Monthly Meeting.

2. Newsletter Submissions: We need your help with submitting information to the newsletter. If you have a submission (report, article, description of an upcoming event, etc.) please write it up in a way that will be able to run in the newsletter without requiring further writing. Pieces will be edited; however, we need them to arrive to us written. However, please do not include formatting (no hyperlinks, heading fonts, etc.); pieces will be formatted as part of being put into the newsletter. If possible, please send submissions in the body of an email, rather than as an attachment.

3. Durham Friends Notes: We remind Friends who have information that should go out as a Durham Friends Note please to pass that information not only to Jo-an (who sends out the emailed Notes) but also to David Dexter (207-595-3329), who initiates the phone tree for the same information. If you cannot reach David, Liana Thompson Knight (207-737-9781) will be a backup for initiating the phone tree.

Janet Douglas, Memorial Minute

Janet Douglas, a long-time member of Durham Friends Meeting and mother of member and former pastor Jim Douglas, passed away on September 10, 2018. A memorial service was held in the Meetinghouse to celebrate her life on November 10 with her family and members of the Meeting present. Janet was well loved and appreciated for what she taught those who knew her through her life work.

Durham Monthly Meeting Minutes, November 16, 2018

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, November 18, 2018 with 15 people present. Clerk, Susan Rice, opened the meeting by reading from the Pendle Hill Pamphlet #453 by Elizabeth Meyer: A Practical Mysticism.

  1. The minutes of October 21st were approved.
  2. Newsletter Committee: Liana Thompson Knight reported that the deadline for news for the Newsletter has changed to 5:00 pm on the Wednesday after Monthly Meeting. Committee reports are to be sent to Jo-an as well as to the Recording Clerk. Persons submitting information about upcoming events should write up a blurb for the Newsletter. The Newsletter Committee is open to run articles written by Friends on topics with which they are engaged.

Due to difficulty with the meeting copier, the Newsletter will be copied at Staples. They will need an adjusted line item in the budget for this purpose.

Currently the phone tree is for those who do not have email. They ask persons who have information for a Durham Friends Note call David Dexter who initiates the phone tree. David will have a summer landline number that should be used in the summer months. Those who do have email but would like to receive a call will be invited to opt-in to the phone tree, and thus might call others as a part of the phone tree.

  1. Ministry and counsel: Martha Hinshaw Sheldon reported that they are reviewing, overseeing, and praying for pastoral care issues and worship experiences in the meeting.

A concern was raised about disruptions in worship occurring when the doors are opened multiple times throughout worship. M&C encourages folks entering during worship be mindful of how often they open and close doors for various reasons.

Jo-an Jacobus has offered to facilitate a Christmas Eve worship service at the meetinghouse in the same manner as last year. We greatly appreciate this opportunity.

In January, M & C plans to outline themes to be used by those responsible for Care of Worship and bring messages which will be from New England Yearly Meeting Faith and Practice and from the yearly meeting annual focus. This year the theme – “In Fear and Trembling, Be Bold in God’s Service” – asked us to be bold in a broken world.

A small group of Friends (Edwin Hinshaw, Nancy Marstaller, and Nat Shed) volunteered to meet with Ralph and Twila Greene, and listen to their concerns. They explored options and possibilities, and discussed workable solutions for the Greene’s housing needs. Durham Friends may contact Ed and Nancy for further information.

Appreciation was expressed for Ministry and Counsel’s on-going concern for the meeting.

  1. We approved the following minute: Janet Douglas, a long-time member of Durham Friends Meeting and mother of member and former pastor, James Douglas, passed away on September 10, 2018. A memorial service was held in the meetinghouse to celebrate her life on November 10th with her family and members of the meeting present. Janet was well loved and appreciated for what she taught those who knew her through her life work.
  2. Finance Committee: Sarah Sprogell presented a preliminary 2019 budget for the meeting. Some committees have requested an increase in their line item. The final budget will be brought to the December monthly meeting for approval. We expressed gratitude for their careful work.
  3. Christian Education Committee and Youth Minister: Wendy Schlotterbeck reported that the Halloween Party was held October 26th at the Meetinghouse. The children enjoyed an outside “in the dark” scavenger hunt with prizes, a piñata, bobbing for apples and donuts on a string with a lovely spread of food. It was attended by 26 people, including 9 children. At Game Night, November 3rd, they enjoyed a hefty potluck and several hours of games, conversation and laughter.

They will have the annual Wreath Making Party on Sunday, December 2nd after a potluck meal following worship. Materials will be provided, but live greens of any kind are welcome!

The Christmas Program will be on Saturday, December 15, gathering for worship and a turkey dinner. Come at 4:00 to help prepare the meal and set up. Worship, sharing of poems, songs or personal stories will be at 5:30 with dinner to follow.

“We encourage all Durham Friends to invite neighbors and friends to our special family events at well as our regular weekly meetings.”

The committee welcomes Ashley Marstaller as our new Child Care Provider. She started November 11th and will continue to provide loving care every Sunday from 10:15am – 12:15pm. It was suggested that she remain on duty for another hour or so to facilitate the attendance of parents to monthly meeting on monthly meeting Sunday, if she is able to extend her time.

We expressed appreciation for the ongoing work of this committee and the Youth Minister.

  1. We approved the proposal that the Child Care Provider, Ashley Marstaller, extend her time on monthly meeting Sunday until 1:30 pm if possible.
  2. Peace and Social Concerns Committee: Ingrid Chalufour reported that there were 10 persons who attended the showing of the film, It’s Criminal on November 16th. A meaningful discussion was led by Paul Miller.
  3. Trustees: Margaret Wentworth reported that Kim Bolshaw, a regular attender who lives near the meetinghouse, has been hired as Custodian. We are thankful that Kim is willing to do this work.
  4. Ad Hoc Working group: Joyce Gibson reported for this “committee.” Their final report was presented concerning strengthening Durham Friends Meeting regarding pastoral care, coordination, and outreach. They noted that we are a meeting in transition and reminded us that Ministry and Counsel is responsible for pastoral care, and coordination is under the care of the Clerks Committee. They recommend that the Newsletter Committee become a Communication Committee. They noted that outreach is everyone’s responsibility. An alternative approach would be to establish an Outreach Committee, and/or a part time position devoted to outreach.

They recommend revision of the Meeting Handbook to be fresh and accurate reflecting changes in the meeting. Included in their report is a summary of Ministry and Counsel’s approach to pastoral care. Their full report is attached to these minutes.

It was recommended that the Clerks’ Committee become a standing committee and take on continued discussion of these concerns. They believe the Ad Hoc “committee” has done the job that the meeting assigned to it and therefore requested that the Ad Hoc Working Group should be laid down.

  1. We approved the Newsletter Committee be renamed the Communication Committee and that it include the website and other similar activities.
  2. We approved that the Clerks’ Committee be a standing committee to meet regularly at least every other month.
  3. We approved revising and updating the Durham Monthly Meeting of Friends Handbook.
  4. We approved laying down the Ad Hoc Working Group and expressed much appreciation for their work.

We closed with a period of silence.

Dorothy Hinshaw, Recording Clerk

Strengthening Durham Friends Meeting – November 2018

November 16, 2018

The final report of the Paid Position Working Group will be presented to Monthly Meeting this Sunday, November 18.  The members of the Working Group, which has focused on the larger question of Strengthening Durham Friends Meeting, are Doug Bennett, Joyce Gibson, Theresa Oleksiw, Sukie Rice, and Wendy Schlotterbeck.

A compilation of the Working Group’s earlier progress reports to the Meeting can be found here.

Durham Monthly Meeting Minutes, October 21, 2018

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, October 21, 2018 with 10 people present. Clerk Susan (Sukie) Rice opened the meeting with spoken prayer, expressing gratitude.

  1. The September minutes were approved.
  2. Ministry and Counsel: Martha Sheldon reported that Ministry and Counsel continues to be available for support, encouragement and pastoral care of meeting members and attenders. One new concern is that of Ralph and Twila Greene who have serious housing and financial difficulties. Persons from New England Yearly Meeting have written a letter which is being sent to many meetings to ask for financial and prayer support for Ralph and Twila and to enable them to find alternative safe and warm housing for this winter. The letter is attached. Sarah Sprogell reported that funds have been requested from the Obadiah Brown Benevolent Fund to help with this need. The sense of the meeting was that funds would be used to repair their house and find temporary housing for this winter.
  3. We approved a donation from the Charity Fund for Ralph and Twila Greene, amount to be determined at the November monthly meeting.
  4. Finance Committee: Sarah Sprogell brought the third quarter finance report, attached to these minutes. We budgeted $52,107 for income for 2018 and have already brought in $40,408, which is 78% of the amount budgeted. The amount budgeted for expenses was $51,320 and we have expended $31,937 by the end of September. The Finance Committee agreed that Durham Meeting/ Treasurer can serve as a conduit for monies donated for the Green Fund, including a grant from the Obadiah Brown’s Benevolent Fund. Their report was accepted with gratitude.
  5. We approved the request from Peace and Social Concerns Committee to increase their budget to $200 to support their film series, dates and times announced in this Newsletter.
  6. We approved authorization for the Treasurer to send budgeted contributions to other organizations.
  7. Trustees:
    1. Member Donna Hutchins reported that indeed, she and her husband Dan Ross will be moving to Bridgeton. She will be finishing her work as Custodian for the meeting at the end of October. Volunteers will be needed until a new custodian is hired by the Trustees.
    2. Sukie Rice recommended that we have a “heat and doors” tutorial; there has been heat loss due to open doors, and heat exchanger settings. It was recommended that we purchase new secure front doors. An article will be included in the Newsletter regarding this concern.
  8. The Christian Education Committee and Youth Minister report was given by Wendy Schlotterbeck and Tess Hartford.
    1. “Media at Meeting” – Movies and videos games have shown up at the Meeting House since we have gotten the TV. We had a far-ranging discussion about electronic media and its place and our role in regulating it. When talking with parents about this concern, they support the children and youth keeping electronics off unless they are part of a purposeful plan. We will also find more discreet location for the TV/VCR to keep the temptation for its use at bay.
    2. World Quaker Day- We used the occasion of World Quaker Day on October 7 to celebrate the return of Sunday school for the youth. This is an event sponsored by FWCC to encourage a sense of community for all the Quakers in the world. Following Meeting for Worship, where Katherine Langilier brought both the youth and Meeting messages, we sang This Pretty Planet and enjoyed a potluck lunch.
    3. Children’s Stories are still being offered on first and third Sundays. On second and fourth when children are present we will sing a song.
    4. Child Care: Christine Baglieri is no longer able to care for the children at Meeting.   It was agreed that the presence of a reliable person (whose values and way with children were so in tune with our own!) was well worth the $30 per week (10:15-12:15). The sense of continuity we believe has helped bring back some of the new families who have been visiting.   We need to find a new child care provider. Please contact Wendy at wendy.schlotterbeck@gmail.com if you know someone who may be interested.
    5. Upcoming family events: Halloween Party- Friday Oct 26 from 5:30-8pm at the Meetinghouse. Creative costumes are encouraged.   We will have snacks, bobbing for apples, donuts on a string and pumpkin carving. A fun time for all ages! There will be a Family Game Night- Saturday, November 3 from 5-7:30 for our 3rd game night. It will be a potluck followed by games. We found in the past that no other structure is necessary. All are welcome.
    6. Outreach – We encourage all Durham Friends to invite neighbors and friends to our special family events as well as our regular weekly Meetings. Wendy has been sending e-mail and/or text invitations to people who have shown interest in being part of our community, even sporadically. If you think someone would appreciate being added to the ‘invitation list’, please let Wendy know.”
  9. Peace and Social Concerns: We were reminded of the “Social Justice Film and Discussion Series.” The dates are November 16 = Criminal Justice; December 7 = “I Am Not Your Negro”; January 4 = Seeds of Peace.
  10. Falmouth Quarterly Meeting: We approved representatives to Quarterly Meeting which meets October 27 at Windham Friends Meeting, 9:00 – 1:00: Martha Sheldon, Sarah Sprogell, and Margaret Wentworth. The Quarterly Meeting will enter into discernment on how to move forward.
  11. Nominating Committee: Margaret Wentworth requested that Gene Boyington be added to the Nominating Committee. Another member will be requested to replace Jo-an Jacobus when she is finished in December. Please let the committee or the meeting clerk know if interested and are able to serve.
  12. We approved the appointment of Gene Boyington to serve on the Nominating Committee. He will finish this year as a member and begin a three-year term in January.
  13. New England Yearly Meeting Annual 2018 Sessions report, Castleton University in Vermont.   Sarah Sprogell gave a personal report of Sessions which is attached.

The 2018 Epistle of New England Yearly Meeting of Friends is included in this newsletter as well as “Talking Points from Sessions”. Both of these documents will be attached to these minutes. Ministry and Counsel is encouraged to schedule speakers who will share these documents in meeting for worship.

  1. Ad Hoc Committee: Doug Bennett sent a report from the Ad Hoc Committee.

For nearly a year, Durham Friends Meeting has had an Ad Hoc Committee working on developing ideas for strengthening the Meeting. After input and discussion from many Meeting members, we came to focus on three areas where we might try to strengthen ourselves: pastoral care, outreach and coordination. In May, after the Ad Hoc Committee reported, Business Meeting asked that various Meeting committees discuss their current efforts and effectiveness and let the Ad Hoc Committee know how they are doing. More specifically, Ministry and Counsel was asked to consider pastoral care, Christian Education, Peace and Social Concerns, and the Newsletter Committee were asked to consider outreach, and the Clerks Group was asked to consider coordination. These committees of the Meeting were asked to give feedback to the Ad Hoc Committee by September 17, in time for a Meeting-wide discussion on September 30. We POSTPONED the September 30 discussion because we have not yet heard from all the committees to which requests were directed. So, we are renewing the request. A Meeting-wide discussion of what we learn will be scheduled on October 28. Questions? Contact Doug Bennett (dougb@earlham.edu or 207-721-9575).

The Meeting closed with a moment of silence.

                        Dorothy Hinshaw, Recording Clerk

Our Approach to Pastoral Care Today   

Committee on Ministry and Counsel, September 2018                      

For many decades, Durham Friends Meeting had a paid pastor who, among other responsibilities, took primary responsibility for pastoral care in the Meeting community.   The Meeting made the decision in November 2016 first on a trial basis, and then, in October 2017, to continue “for the time being,” to proceed without a paid pastor.

With this decision, the Committee on Ministry and Counsel took on the lead responsibility for pastoral care in the Meeting community.   Especially over the past year, members of Ministry and Counsel have discussed how we should carry out this responsibility. We would like to give Meeting members a summary of what we have developed as the current approach to pastoral care.

  • Members and attenders of the Meeting are encouraged to bring situations calling for pastoral care to the attention of The Meeting clerk, the clerk of Ministry and Counsel or another member of Ministry and Counsel.
  • Ministry and Counsel discusses situations calling for pastoral care at least once each month as part of its regular meeting agenda, and more frequently if pressing.   The committee maintains a list of such situations to be sure we don’t neglect any of them. We regularly review this list.
  • We ask one member of the committee to be the point person for each situation, asking that person to make visits or take other appropriate action and subsequently report back to Ministry and Counsel. In more complex situations, we convene a team to work together on the matter.
  • The Committee on Ministry and Counsel takes the need for confidentiality very seriously. We respect the confidentiality of whatever is said to us by those experiencing difficulties, and do not discuss specific pastoral care situations outside of the committee without specific permission from those affected.

We know this approach to pastoral care is a change from the past, particularly for those with long experience in the Meeting of having a paid pastor providing pastoral care.

We ask members of the Meeting community to give us feedback on how this new approach to pastoral care is working. What is going well and what is not going so well?

Durham Monthly Meeting Minutes, September 16, 2018

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, September 16, 2018. Clerk Susan Rice opened the meeting by reading verses from the hymn, Spirit of God, Descend upon my Heart. We did not meet in August.

  1. The July minutes were approved, with one correction: in minute no. 8: “We approved the Nominating Committee recommendation that Donna Hutchins be added as a Trustee.”

2. Martha Sheldon reported for Ministry and Counsel which met Sunday, September 9th and again for their annual retreat on September 15th. In both meetings, they discussed pastoral care concerns of the meeting and determined appropriate ways to respond to the needs of meeting members and attenders. They also discussed how worship is going and how to enrich the experience of worship. Developments and possible program proposals will be forthcoming. Please contact any member of Ministry and Counsel about pastoral care and worship concerns.

3. Trustees: Lesley Manning sent a comprehensive detailed report which is attached.

a. Donna Hutchins reported that she and Dan Ross will not be moving from the parsonage. She will continue as our custodian. Trustees recommend that the current month to month rental agreement remain in effect. They are very satisfied with her care of the meetinghouse and parsonage.

b. Trustees have scheduled a “Love Your Meetinghouse Day” for Friday night and Saturday, October 19 and 20. The list of chores needed are noted in their report and will be listed. All are welcome to participate.

c. Donna is working with Andy Higgins to monitor and respond to storm damage to trees in our cemeteries. Trustees authorized Andy to do the tree work in and around the meetinghouse, horse shed and parsonage.

d. The horse shed had been excavated and gravel laid. The sill and shingles in the back are rotten and will need to be replaced.

e. They recommend that Lunt Road Cemetery be mowed more often since it is visited regularly.

g. Andy Higgins will repair the column at Lunt Cemetery, remove the old basketball hoop on the horse shed and help repair the storage shed at the parsonage if needed.

h. Interior repair and painting of the meetinghouse ceilings will be done before winter; an exterminator has been hired to deal with the on-going mouse problem; and the chimneys and furnaces will be serviced.

i. The Trustees plan to get estimates for water treatment systems for both the meetinghouse and parsonage; the well pump at the meetinghouse may need to be replaced since it may be the original to the well dug when the addition was built in the 1950s.

4. Tess Hartford reported for the Christian Education Committee and Youth Ministry.

a. Concern has been expressed regarding electronic equipment used by children and youth, distracting from the worship and community atmosphere in Sunday School and other activities.  Parents will be contacted with this concern.

b. Our child care provider is unable to continue, and thus they are seeking help in this area; it involves 2 hours on Sunday morning, $15.00 an hour. An article will be included in the newsletter with this request for someone to fill this need. Contact Wendy Schlotterbeck if interested. Wendy will be the child care provider until someone is hired.

c. The World Quaker Day sponsored by Friends World Committee for Consultation (worldquakerday.org) on October 7th will replace Rally Day. There will be a pot luck lunch and activities.

d. Family Game Night will occur November 3rd with a pot luck meal.

5. The Peace and Social Concerns Committee report was given by Ingrid Chalufour. Future activities include a social justice film series, October 12, 9, 16 and December 7, and a “Seeds of Peace” activity at Curtis Library in Brunswick. Details of these events will be included in the Newsletter.

6. Ad Hoc Committee report: Doug Bennett reminded us that A Community Conversation about the Way Forward for our meeting without a pastor will be held on September 30, 2018. An article about this event will be included in the Newsletter and a Friendly Note will be sent.

7. Susan Rice reminded us that a report from the representatives to New England Yearly Meeting Sessions would be in order. It was suggested that Ministry and Counsel schedule messages related to Yearly Meeting concerns.

8. Tess Hartford expressed appreciation for attending the Arts Camp at Friends Camp in China (Maine) which included writers, visual artists, and musicians.

We adjourned in gratitude for the Spirit of the day!

Dorothy Hinshaw, Recording Clerk

Ad Hoc Committee Continues Its Work

By Doug Bennett

The work of Durham Meeting’s ad hoc committee will be back on the agenda in September and we need your help. The most recent report of the committee (from April) is on the Meeting’s website.

At the May Monthly Meeting we agreed to these next steps:

  1. That committees currently providing pastoral care (M&C), outreach (CE, P&SC, newsletter) and coordination (clerks meeting) consider their roles and effectiveness more deeply;
  2. That these groups and committees report back to the Ad Hoc working group with their thoughts by Sept. 17;
  3. That the Ad Hoc group organize a time for A Community Conversation about the Way Forward on Sept 30 (5thSunday) 2018.

So please, if you are a member of a Meeting committee, please note what we are asking you to do, and send the ad hoc committee your thoughts by September 17. And please mark your calendars for a special discussion on Sunday, September 30.

Thank you.

Durham Monthly Meeting Minutes, July 15, 2018

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, July 15, 2018 with 13 people present. Clerk Susan Rice opened the meeting with a reading from the New England Yearly Meeting website statement, “The Quaker Way.” We did not meet in June.

  1. Sukie Rice reported that Eileen Babcock’s will states that a significant bequest will be made to the New England Yearly Meeting pooled invested funds, to benefit our meeting. These funds are unrestricted in their use.

2. Tom Frye is moving to North Carolina to be with family. A group of volunteers (Gene Boyington, Sukie Rice, and Sarah Sprogell) have been cleaning his condominium in Freeport. It will be renovated and sold. It was suggested that the Bernice Douglas fund be used to pay the costs of renovation for up to $20,000; this amount would be reimbursed by Tommie C. Frye at the closing of the sale of his property at 17 Linwood Road, Freeport, Maine. A letter from the clerk (Sukie Rice) regarding this agreement, also signed by the treasurer, Katharine Hildebrandt, will be given to Tom Frye for his signature. Gene Boyington is Tom Frye’s Power of Attorney and is managing Tom’s affairs in his absence.

3. We approved a loan from the Bernice Douglas Fund be used to renovate Tom Frye’s condominium, with an agreement as stated above.

4. Finance Committee: Sarah Sprogell presented the January l-June 30, 2018 finance report of Income and Expenditures   Income for this period was $25,851, and expenses were $23,591, Both figures close to 50% of the budgeted amounts. This report is attached. It was noted that the need for Friends Camp Scholarships has exceeded our budget. It was suggested that we ask for donations to meet this need.

5.  We approved fund raising for the extra amount needed for Friends Camp Scholarships. An appeal will be included in the Newsletter.

6. Youth Minister/Christian Education Report: Wendy Schlotterbeck reported about several events. “June 2nd was the Annual Yard and Plant sale which earned $750.00. June 3rd was Children’s Day when we celebrated the children and youth of our meeting and marked the close of Sunday School for kids. In addition of many adults present, we were happy to have 10 children/youth among us for the hot dog, mac and cheese and ice cream picnic. A special treat was rainbow fruit kabobs made by Katherine Langelier. We started a quilt of Durham Children’s hand prints and planted a pumpkin patch. We signed cards for 3 graduates in the Durham Family: Elliott Nagler, Andrew Wood and Hannah Wood.

The annual family campout at Betsy Muench’s home in Georgetown, June 16-17 was a great success. 25 people enjoyed the sea air, water and beach. We held meeting for worship on the beach under sunny, blue skies, giving thanks for the beautiful world God created, each other and the Muench family’s generosity sharing this treasure with us.

On Saturday July 14, seven Durham Friends attended ‘Healing Turtle Island’ at Nibezun, in Passadumkeag, Maine at the invitation of our Wabanaki friends. The 2 Durham children were entranced by the Sacred Water Ceremony and the Mother Earth Ceremony led by indigenous elders from around the world. One highlight was the song/dance circle by the children, and the Blessing of the Children Ceremony that followed. Each of the approximately 30 children was blessed by an elder gently touching their head, face, and heart with a giant eagle feather while another elder fanned a smudge pot as the rest of the gathering sang, ‘Children, this is for you.’ After a shared lunch, our youngest Durham Friend chose to sit on the front bench with the head Penobscot elder, Sherri Mitchell (wena’hamu’gwasit) during the lengthy Mother Earth Ceremony. She was taken by hand and welcomed to participate by adding tobacco to the sacred fire to close the ceremony. It was a special privilege to witness the deep spirituality of the people, spend unhurried hours praying and feel the warm welcome to share in their grief and their deepest longing to heal the earth.”

7. Leslie Manning reported for the Trustees. Donna Hutchins has informed the Trustees that she and Daniel Ross will be moving from the parsonage. She will not continue as custodian. The Trustees ask that the Nominating Committee appoint Donna as a member of Trustees. They would like another member as well. Membership in the meeting is required to be a Trustee. They will informally ask people about a new tenant and the position of custodian. They will not advertise at this time. They recommend that the current rental agreement for the parsonage continue.   They recommend a rental agreement of $1200 per month to include electric usage; renter would pay for lawn care within the fenced area, plowing, and heat. The meeting would fill the pellet furnace hopper; a new tenant would refill as needed and leave it full.

Outstanding projects:

  • Cemetery: Trustees received an estimate from Andy Higgins for mowing grass using his own equipment, and report that they will pay a salary of $15.00 per hour from the cemetery fund for all locations. Andy will also do the repair work on the columns at Lunt Cemetery. No checkbook has been located for the Cemetery Fund. Donna Hutchins and Margaret Wentworth will go to the credit union and order a new set and void the number series for the lost book. Donna will replace Eileen Babcock on the cemetery checking account which will give us two signers. The second signer is Katherine (Kitsie) Hildebrandt. Donn will serve as the Cemetery Fund bookkeeper and be the record keeper delineating cemetery plots. She will prepare the accounts for auditing.
  • Parsonage: A plumber will be asked to schedule repairs to the toilet and the outside faucet at the parsonage. The gutter on the parsonage porch will be removed.   It was recommended that a community wide discussion concerning the future of the parsonage be held, either as an item of business at monthly meeting or at a special called meeting. The clerk will schedule this discussion.
  • Meetinghouse and horse shed: basement windows will season before being painted in the fall. Andy Higgins has agreed to do work on the horse shed, along with the repair and painting of the ceilings in the meetinghouse; he will submit proof of insurance and W-9 form for payment. Andy Higgins made a trash run from the parsonage and storage shed; Wendy Schlotterbeck cleaned the horse shed. Some valued items might be listed on Craigslist or shown to an appraiser for sale. Daniel Henton has installed a system for raising and lowering banners on the south side of the meetinghouse. Many thanks to Dan.

Long Term Projects:

  • Parsonage: investigate a filtration system for water; conduct a radon test; replace storm door and door to patio; monitor pipes in laundry area (insulation, heat lamp, relocation?); clean attics in garage and house; paint porch floor and ceiling; do electrical inspection.
  • Replace shed roof.
  • Grounds: Donna Hutchins will check with the Durham Town Office and an appraiser regarding a woodlot plan and tree growth tax reduction.

Items listed in the Trustees’ report concerning the meetinghouse and horse shed will be discussed at a later date. Trustees announced a “Love Your Meetinghouse Day” on October 13.

8. We approved the request that Donna Hutchins be added as a Trustee.

9.  We approved the following: a new tenant to the parsonage would pay all utilities except the CMP electricity bill, with a rent of $1200 per month.

10. We approved refunding the security deposit to the current renters of the parsonage.

11. Items listed in the Trustees’ report concerning the meetinghouse and horse shed will be discussed at a later date.

12. Trustees announced a “Love Your Meetinghouse Day” on October 13.

13. Peace and Social Concerns:

a. Sukie Rice reported that proceeds from the Friends of Kakamega Dinner amounted to $1000, plus a $2000 donation with a total of $3000 for the event!

b. We approved scheduling a Seeds of Peace fundraising event, date to be determined.

14. A concern was raised concerning the presence of dogs in the meetinghouse as that might discourage persons of other faiths to feel welcome.

15. Joseph and Alexandrine Godleski have requested that their name be removed from membership as they now live in Florida and attend a local church. We approved, and the clerk will send a letter of appreciation for their active participation in our meeting and that they will be missed.

16. We approved the following persons as representatives to New England Yearly Meeting sessions: Kristna Evans (also representative to NEYM Ministry and Counsel), Sukie Rice, and Sarah Sprogell.

17. A request for financial assistance to attend New England Yearly Meeting Sessions was received and since we don’t contribute to the Equalization Fund, travel expenses in the form of gas receipts can be submitted to the treasurer. We were reminded that we “pay as led.”

18. The Treasurer, Kitsie Hildebrandt, asked Jo-an Jacobus who initially set up the phone/internet system in the meetinghouse for advice on how to lower our costs.   Jo-an researched our account with Consolidated Communications regarding phone and internet service, phone book listing, and repair of the outside line. Jo-an reported that the line will be repaired without cost. She recommends that we move to a two year plan that would cost approx. $80.00 per month (less than the $117 per month if we don’t change the plan). Our phone listing was moved back from the Lewiston phone book to Brunswick phone book. Jo-an recommends that we buy a backup power source due to power outages. Her research is attached.

19. We approved changing our phone/internet service to the two year plan at $80.00 per month and that we purchase a backup power source, not exceeding $80.00.

20. We approved May’s monthly meeting minutes, with corrections noted.

The meeting adjourned at 2:15.

Dorothy Hinshaw, Recording Clerk