Trustees Report, May 13, 2018

Trustees met on Sunday, May 13 and reviewed the list of outstanding projects, and began the planning for maintenance and repair for the next three years for the meetinghouse and grounds.  In June, we will have a similar process for the parsonage and cemeteries.

Outstanding projects:  Windows in Basement have been installed and Dan Henton will mortar up the windows that sit in the ground and cannot be replaced.

He will also refresh the water softener and replace the filter cartridge in an attempt to increase water pressure.  We have been advised by a plumber that our system is obsolete and we are considering options in our long term planning.

We are still soliciting estimated for the repair and replacement of the ceilings and since the job is “so small”, to add the painting of the walls of the meeting room to the estimate.

We are actively looking for a lawn care provider, and Donna Hutchins will follow up. Cemeteries will be mowed 3-5 times between Memorial Day and end of September, parsonage and meeting grounds more frequently to reduce tick exposure.

We discussed tick control and will research both toxic and nontoxic alternatives, with cost estimates, before next month.

We are still soliciting bids for the horse shed.

A water test conducted at the parsonage show it is within acceptable limits other than the presence of radon.

Donna will work with Margaret on the cemetery accounts and plotting, which Eileen Babcock had previously done.

We are in need of an additional member to replace Eileen and ask Nominating Committee to also consider who might serve.

We remind Friends that the lease for the parsonage will expire in June and that it will go to month to month.  Based on 2017 costs of approximately $11,800 and expected income of $14,400, we recommend that there be no increase in the rent and expressed appreciation for care our tenants show for the parsonage.

We received a request that the meetinghouse be made available to a Native American group for worship, drumming, dinners and fellowship and heartily agree to this.  We do not believe that there should be a cost for worship and recommend that a free will offering of any amount be requested but not required.

We closed in deep gratitude and with silence, and then did a walk around to look at winter damage and identify future tasks, including the hanging of banners.

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