Durham Monthly Meeting Minutes, September 16, 2018

Durham Monthly Meeting of Friends convened in worship for the conduct of business on Sunday, September 16, 2018. Clerk Susan Rice opened the meeting by reading verses from the hymn, Spirit of God, Descend upon my Heart. We did not meet in August.

  1. The July minutes were approved, with one correction: in minute no. 8: “We approved the Nominating Committee recommendation that Donna Hutchins be added as a Trustee.”

2. Martha Sheldon reported for Ministry and Counsel which met Sunday, September 9th and again for their annual retreat on September 15th. In both meetings, they discussed pastoral care concerns of the meeting and determined appropriate ways to respond to the needs of meeting members and attenders. They also discussed how worship is going and how to enrich the experience of worship. Developments and possible program proposals will be forthcoming. Please contact any member of Ministry and Counsel about pastoral care and worship concerns.

3. Trustees: Lesley Manning sent a comprehensive detailed report which is attached.

a. Donna Hutchins reported that she and Dan Ross will not be moving from the parsonage. She will continue as our custodian. Trustees recommend that the current month to month rental agreement remain in effect. They are very satisfied with her care of the meetinghouse and parsonage.

b. Trustees have scheduled a “Love Your Meetinghouse Day” for Friday night and Saturday, October 19 and 20. The list of chores needed are noted in their report and will be listed. All are welcome to participate.

c. Donna is working with Andy Higgins to monitor and respond to storm damage to trees in our cemeteries. Trustees authorized Andy to do the tree work in and around the meetinghouse, horse shed and parsonage.

d. The horse shed had been excavated and gravel laid. The sill and shingles in the back are rotten and will need to be replaced.

e. They recommend that Lunt Road Cemetery be mowed more often since it is visited regularly.

g. Andy Higgins will repair the column at Lunt Cemetery, remove the old basketball hoop on the horse shed and help repair the storage shed at the parsonage if needed.

h. Interior repair and painting of the meetinghouse ceilings will be done before winter; an exterminator has been hired to deal with the on-going mouse problem; and the chimneys and furnaces will be serviced.

i. The Trustees plan to get estimates for water treatment systems for both the meetinghouse and parsonage; the well pump at the meetinghouse may need to be replaced since it may be the original to the well dug when the addition was built in the 1950s.

4. Tess Hartford reported for the Christian Education Committee and Youth Ministry.

a. Concern has been expressed regarding electronic equipment used by children and youth, distracting from the worship and community atmosphere in Sunday School and other activities.  Parents will be contacted with this concern.

b. Our child care provider is unable to continue, and thus they are seeking help in this area; it involves 2 hours on Sunday morning, $15.00 an hour. An article will be included in the newsletter with this request for someone to fill this need. Contact Wendy Schlotterbeck if interested. Wendy will be the child care provider until someone is hired.

c. The World Quaker Day sponsored by Friends World Committee for Consultation (worldquakerday.org) on October 7th will replace Rally Day. There will be a pot luck lunch and activities.

d. Family Game Night will occur November 3rd with a pot luck meal.

5. The Peace and Social Concerns Committee report was given by Ingrid Chalufour. Future activities include a social justice film series, October 12, 9, 16 and December 7, and a “Seeds of Peace” activity at Curtis Library in Brunswick. Details of these events will be included in the Newsletter.

6. Ad Hoc Committee report: Doug Bennett reminded us that A Community Conversation about the Way Forward for our meeting without a pastor will be held on September 30, 2018. An article about this event will be included in the Newsletter and a Friendly Note will be sent.

7. Susan Rice reminded us that a report from the representatives to New England Yearly Meeting Sessions would be in order. It was suggested that Ministry and Counsel schedule messages related to Yearly Meeting concerns.

8. Tess Hartford expressed appreciation for attending the Arts Camp at Friends Camp in China (Maine) which included writers, visual artists, and musicians.

We adjourned in gratitude for the Spirit of the day!

Dorothy Hinshaw, Recording Clerk