February 20, 2022
Ellen Bennett, Recording Clerk
Durham Monthly Meeting of Friends met virtually for the conduct of business on Sunday, February 20, 2022, with 22 people present. Bob Eaton, clerk, opened Meeting for Business with a moment of silent preparation.
Review of approving each minute as it arises and is recorded by Recording Clerk. Narrative may be reviewed and commented on.
1. Agenda Review — Bob Eaton
No comments or additions
Items that require approval and/or seasoning
2. Approval of Minutes of January 2022 — Ellen Bennett
Minutes of the January meeting were approved as distributed with the agenda..
3. Nominations Committee — Linda Muller
Linda reviewed both the Nominating Committee Annual Report and Monthly Report.
Doug Bennett was approved as a Meeting Trustee.
Mey Hasbrook was welcomed as a member of the Nominating Committee
The Committee Annual Report should read that consultation took place with Christian Ed members.
The meeting accepted both reports, with gratitude.
4. Velasco Portland Durham Sister Committee Report — Nancy Marstaller
The sister committee is a joint group of Durham and Portland Meetings. Nancy read the proposal for a group to attend a birthday celebration for Cuba Yearly Meeting and Velasco Meeting.
The Meeting whole-heartedly endorsed the proposal to support the travel of up to eight people from Portand Friends and Durham Friends to Cuba and Velasco Friends.
5. Meeting at the Meeting House Guidelines — Nancy Marstaller
A small working group drafted guidelines to be used when a decision is made to meet again in our meeting house. The working group welcomes input from Meeting.
It was recommended the following changes and amendments be made to the guidelines:
- The Clerk should be informed if anyone tests positive for Covid to share information with the Meeting, e.g., through a Friends Note.
- Delete contact tracing and replace with “information sharing”.
- It was agreed that vaccination should be a condition of attending meeting, but vaccination cards will not be required for proof. Unvaccinated people are encouraged to join Meeting by Zoom.
Vibrant discussion. New thoughts were shared for the committee to consider, and the Meeting expressed its great appreciation of the Committee’s work.
The report was received with gratitude with the suggested modifications.
Reports for information and comment
7. Trustees Report — Sarah Sprogell
Trustees invite Meeting comment and will keep Meeting updated on developments as they work to bring a final proposal to replace the two furnaces to the Meeting.
Sarah introduced this report by clarifying the purpose. The purpose is to listen to the Meeting as we continue our way forward. Information not in the report includes a recent visit from a chimney expert who said that the chimney could accommodate the commercial furnace. A building expert visited the Meeting House and said that heat pumps would work.
We do have space for additional solar panels that could help with powering heat pumps. The electricity to power the heat pumps, if not from the solar panels, may come from fossil fuels.
Meeting expressed tremendous gratitude for the care and attention paid to these many issues, and looks forward to further developments from the Trustees.
8. Ministry and Counsel — Tess Hartford and Renee Coté
Tess read a summary of the MCC position, lessons learned, etc. The issue of discomfort around the MCC report and summary was raised.
The Meeting needs to think about contracted services for the future: MCC, IT person, Youth Minister and Outreach, Pastoral Care.
With the understanding that the Clerks group is not a standing committee, it may begin discussion about the MCC position to help discern next steps.
Appreciation was expressed to M&C for their work and report.
8. Finance Committee — Nancy Marstaller
The Finance Committee Year-End report was accepted with gratitude, in light of this challenging year.
9. Communications — Doug Bennett for Liana Thompson-Knight
Communications Committee is committed to making sure that everyone who wants to receive print copies of the newsletter will do so. At a future meeting, it was recommended that 15 minutes be spent demonstrating how to navigate the website to help access the newsletter and other Meeting materials.
10. Clerk’s Report — Bob Eaton
Clerk was pleased to write a letter of introduction to Friends’ Meetings within New England Yearly Meeting for Mey Hasbrook. Mey will be traveling to Meetings within Yearly Meeting in the coming months.
Ellen Bennett, Recording Clerk
- Draft Minutes of 22.01.16
- Communications Committee Report
- Finance Year End Report
- Finance Spread Sheet
- In-Person Meeting Guidelines
- Ministry and Council Committee Report
- Nominating Committee Report
- Trustees Report
- Velasco Sister Meeting Report
- Clerk’s letter of introduction for Mey Hasbrook