Durham Friends Meeting Minutes, April 24, 2022

Durham Monthly Meeting of Friends met in hybrid format for the conduct of business on Sunday, April 24, 2022, with 18 people attending: 11 via Zoom and 7 in the Meetinghouse.

Bob Eaton began with meeting with a moment of silent preparation.

  1. Review of Agenda — Bob Eaton

Items that require approval or seasoning

2.     Approval of Minutes of March 2022 — Ellen Bennett

        The minutes were approved as distributed with the agenda.

3.     Nominating Committee — Linda Muller

Please refer to attached report for proposed options to assume the responsibilities of Treasurer on an interim basis. An important consideration is the importance of people assuming leadership responsibilities for our Meeting.

The recommendation was made that we move ahead with approving the proposed option for a temporary bookkeeper while continuing to search for a Treasurer. We will review this situation in six months (the end of the calendar year). 

        The recommendation was approved.

The attached report also emphasized the need for meeting members and attenders to step forward and assume responsibility for seeing to the health and functioning of the Meeting.

4.     Trustees Report — Sarah Sprogell

Please refer to the attached report for details.

The Meeting approved expenditure of funds for upgrading the electrical panel, up to $5,000, and authorizes Trustees to commit those funds.

The Meeting approved expenditure of approximately $14,000 for removal of asbestos, as well as remaining ductwork and furnaces.

5.     Ministry and Counsel — Renee Cote, Tess Hartford

Please refer to the attached report.

        The Meeting approved moving Monthly Meeting from May 15th to the 22nd.

The Meeting approved Leslie’s use of the Meetinghouse and equipment when she delivers five, half-hour Bible sessions in July.

        State of the Society Report

Please refer to the attached report. (Corrections will be made by Renee for number of New Mainers reached by our book project.)

        The Meeting approved the State of Society Report.

6.     Peace and Social Concerns — Ingrid Chalufour

Please refer to the attached report.

The Meeting approved the letter addressed to the Town Council of Brunswick on behalf of the Meeting, asking recognition of the Abenaki people through renaming 250th Anniversary Park, Pejepscot Park.

The Meeting approved use of $1,000 from charity funds to support Qat’s project “Riverside Friends JustPeace Collaborative.”

Reports for Information and Comment

7.     Finance Committee — Nancy Marstaller

Please refer to the attached first quarter financial report.

        The Meeting accepted the Finance Report with thanks.

8.     Meetinghouse Use Guidelines — Nancy Marstaller

Please refer to the attached document. The Meeting engaged in a thoughtful and diverse discussion around vaccinations, masking and testing, for access to the Meetinghouse. The Meeting did not find unity, and the topic will be a part of the agenda at May’s Monthly Meeting for Business. We recognize the challenge and are committed to continue working on it.

Respectfully submitted,

Ellen Bennett, Recording Clerk

Attachments: available here

DMM Business Mtg 22 04 24 Agenda.docx

DMM Business Mtg 22 04 24 Draft Minutes of 22 03 20.docx

DMM Business Mtg 22 04 24 Report Ministry and Counsel State of Society.docx

DMM Business Mtg 22 04 24 Report Nominating Committee.docx

DMM Business Mtg 22 04 24 Entry proposal.docx

DMM Business Mtg 22 04 24 Report Finance 1st Quarter.xlsx

DMM Business Mtg 22 04 24 Report Ministry and Counsel Committee.docx

DMM Business Mtg 22 04 24 Report Peace and Social Concerns.docx

DMM Business Mtg 22 04 24 Report Trustees.docx