Agenda and Materials for Durham Monthly Business Meeting, February 18, 2024

The agenda, reports and other materials for the February 18, 2024 business meeting of Durham Monthly Meeting can be found HERE

Agenda for DMMF Monthly Meeting Feb. 2024

Opening reading

Approval of Nancy Marstaller as clerk for meeting

  1. Approval of last month’s minutes
  2. Approval of Margaret Wentworth memorial minute
  3. Reading of Sue Wood memorial minute
  4. Finance Committee
    • 2023 End of year budget report
      • 2023 Annual report
  5. Ministry and Counsel report
  6. Trustees report
  7. P&SC report
  8. Library Committee Annual Report
  9. Other

Agenda and Materials for Durham Friends Business Meeting, January 21, 2024

Reports and Other materials for the business meeting can be found at this site.

Agenda for Durham Monthly Meeting Jan. 21, 2024

1. Opening

2. Approval of last month’s minutes

3. Finance Committee report with action items

4. Woman’s Society Charity Fund request for Warm Thy Neighbor
     - 2nd approval

5. Ministry and Counsel 
     Margaret Wentworth memorial minute
   
6. Trustees Annual Report

7. Peace & Social Concerns Annual Report, updates

8. Website 2023 Report

9.Nominating Committee report
     Resignation of individual

Durham Monthly Meeting Minutes, December 17, 2023

Durham Monthly Meeting of Friends met for the conduct of business on Sunday, December 17, 2023, with 11 people in attendance at the Meetinghouse.

1. Meeting Opening

Clerk played a recording of Peace of the Earth — a Guatemalan hymn, followed by silent gathering. There were no additions or corrections to the agenda.

2. Approval of Minutes of November 2023 — Ellen Bennett

Meeting approved the minutes of the November meeting.

3. Finances — Nancy Marstaller

a. Finance Committee: The committee brought forward the proposed budget for 2024 for a second reading and approval. Changes from the first reading include: increasing the income from weekly contributions; Peace and Social Concerns carry-over grant revenue was moved to operating income and then expensed out; money allocated for Wabanaki Reach was moved to an operating expense line and will be identified for land reparations, and custodian salary was increased. The result is a deficit budget now reduced to $544. 

Meeting approved the 2024 budget.

b. Woman’s Society: To continue the tradition of annual support to area organizations, Woman’s Society would like the Meeting to consider giving $1,000 from the charity account, to Warm Thy Neighbor, administered through Tedford Housing in this area. 

Meeting approved this first request.

4. Ministry and Counsel — Tess Hartford and Renee Cote

Visiting committee is considering Diana White’s transfer of membership from Portland to Durham.

Renee read the minute from M&C concerning Mey Hasbrook’s resignation:

 “At Monthly Meeting on October 15, 2023, Mey Hasbrook’s letter of resignation was accepted. The final meeting encouraged by Monthly Meeting did not take place when Mey objected to the number of persons that would be present and refused to meet. During her time with Durham Friends Meeting, at the time of her resignation, and in an email in November, Mey made a number of allegations of harm that were circulated within and outside the Meeting. Ministry & Counsel investigated these allegations and found that they have no basis in fact. We are very sorry for the distress that these allegations have caused and ask that we continue to hold all involved in prayer. We remain available to respond to questions and concerns, as confidentiality allows.

Meeting accepted this report with gratitude for the hard work of Ministry and Counsel.

5. Trustees Report — Sarah Sprogell

Update report available on the website.

6. Nominating Committee — Linda Muller

Highlighting updates on DMMF committee assignments, please see attachment. The Committee will be considering a Music Committee. 

Meeting expressed its great appreciation for the committee and for the work that it, with Linda as clerk, has done.

7. New Business 

Approval of Positions in lieu of Officers:  Clerk recommends that the duties traditionally done by the Clerk and the Treasurer are delineated and assigned, regardless of who is occupying those positions. Specifically, “that the Clerk of Trustees be named as Acting Clerk for the purposes of contracts and other Meeting business and that the Clerk of Finance be named as Acting Treasurer, as needed…”

Meeting approved this proposal, with an effective date of January 1, 2024.

Meeting Care Coordinator: Clerk left the room. Tess Hartford was approved as interim Clerk for this portion of the meeting. Renee read the report of the MCC search committee. 

Meeting approved Leslie Manning as MCC beginning January1, 24, a position described in the document dated February 2023.

The question of oversight and support will be taken up in concert with Leslie. The Search Committee for this position will make a recommendation as to the composition of the support/oversight committee for the MCC at the next meeting for business. 

8. Closing Worship 

Respectfully submitted, 

Ellen Bennett, Recording Clerk

Attachments: Reports and Other Materials

Agenda and Materials for Durham Friends Business Meeting, December 17, 2023

The Reports and other materials for this Meeting for worship for business can be found here.

Proposed Agenda for Monthly Meeting, 12/17/24

Opening Worship

Approval of November 2023 Minutes

Finance Committee Report and Requests

  Second Reading of the Budget

Ministry and Counsel Report

Trustees Report

Nominating Committee Report

New Business

   Approval of Positions in lieu of Officers

   Meeting Care Coordinator

Closing Worship

Durham Monthly Meeting Minutes, November 19, 2023

Durham Monthly Meeting of Friends met for the conduct of business on Sunday, November 19, 2023, with people 11 people in attendance at the Meetinghouse and two via Zoom.

1.     Meeting Opening

Clerk opened the meeting by reading a prayer by Rabbi Irwin Keller, a prayer he wrote ten days after the attack on Israel by Hamas. The prayer is available to read through the Meeting website.

2.     Review Agenda

        There were no changes to the agenda

3.     Approval of Minutes of October 2023 — Ellen Bennett

               The October minutes were approved.

4.     Finance Committee — Nancy Marstaller

The 3rd quarter budget report was presented. Overall, we are in fine shape. Revenue is slightly lower in weekly contributions, but is offset by increased revenue in other categories, for example receipt of grant funding for Peace and Social Concerns.

With respect to operating expenses, we are under budget because not all committees have used their money, no children asked for scholarships for camp, and two positions have not been filled.

               Meeting accepted the third quarter budget report.

        Reviewing the 2024 proposed budget, revenue has been decreased due to the drop in weekly contributions. Most other sources of revenue stay the same.

Budgeted 2024 Operating expenses remain the same with the addition of a childcare worker. A contribution to Wabanaki REACH was added. In addition, annual contribution to the Yearly Meeting was increased.

The 2024 proposed budget ends with a deficit of $1,655. It was noted that the Meeting has not yet taken a distribution from the Parsonage Fund, so this may be possible if needed.

Discussion followed concerning the inclusion of Wabanaki Reach in the budget alongside other Quaker organizations. The dollar amount is not a concern. The Meeting could consider the contribution as addressing reparations and place the expense alongside other Physical Plant expenses. The budget will be brought back next month for approval.

5.     Peace and Social Concerns — Ingrid Chalufour

Kim Bolshaw read the attached report, which includes two requests: One for Wabanaki Reach (as noted in the proposed 2024 budget) and the second for $500 for AFSC’s Gaza emergency fund. Funds from AFSC would come from charity account. Given the need in Gaza, Peace and Social concerns asks that approval be made at this meeting.

               Meeting approved the contribution.

6.     Nominating Committee — Linda Muller                                                                           

The committee recommended two Marian Dalton and Rob Spivey to conduct comprehensive financial review of the Meeting’s books. Note, this would not be an audit, but a careful review of 2022 and 2023 financial records. It was suggested that they be offered remuneration, which they can then donate as they please.

               Meeting approved the recommendation.

        Wendy Schlotterbeck is recommended to serve on nominating committee.

               Meeting approved.

7.     Ministry and Counsel — Tess Hartford and Renee Cote

Please refer to the report. No actionable items. Still considering the use of technology in the Meeting Room during worship. Thoughts may be shared with M&C.

8.     Trustees Report — Sarah Sprogell

        Please refer to the report. Trustees brought forward a list of projects that will be considered for the coming 3-5 years.  Please refer to their report for more details. No actionable items.

9.     New Business

Do we want take corporate action on the request from NEYM, FCNL, and AFSC, to express to our members of congress our support for a cease-fire in the Israeli-Palestinian conflict?

        Clerk noted our voice in Durham, Maine, straddles both congressional jurisdictions.

It was agreed that the minute from NEYM to be sent to our congressional delegation on our behalf. Also encouraged us as individuals to add our own voices. Hold in our hearts what witness in the public square looks like as individuals and as part of the Meeting.

10.   Closing

Clerk expressed thanks to the Meeting community, who show their desire to be present for one another, and gratitude for this community being able to identify important needs, rise to meet those needs, and have the resources to do so.

        Purposing to meet again on the 3rd First-day of the 12th month.

Respectfully submitted, Ellen Bennett, Recording Clerk

Attachments

Agenda and Materials for Durham Friends Business Meeting, November 19, 2023

The reports and other materials for the Durham Friends Meeting business meeting on November 19, 2023 are available at this link.

Proposed Agenda for Durham Meeting Worship for Business

November 19, 2023

Opening reading

Review Agenda

Minutes for Approval

Finance Committee and Draft Budget

Peace and Social Concerns  Report

   New item: Action re: Gaza and Israel?

Nominating Committee Report

Ministry and Counsel Report

Trustees Report

Closing Worship

Agenda and Materials for Business Meeting, September 17, 2023

The Agenda and Materials for Meeting for Worship for Business on September 17 can be found at this link.

Proposed Agenda for Meeting for Worship with Attention to Business

September 17, 2023

Please note that if there is no power at the Meetinghouse on Sunday, we will postpone Meeting for Business to the following Sunday, September 24.

Opening Query

Minutes of Previous Meeting, July 16, 2023

Finance Report

Trustees Report

Ministry and Counsel Report

Nominating Committee Report

Peace and Social Concerns Update

Report from Dorothy Curtis on FUM Triennial and USFWI Conference

New Business

Closing Worship

Agenda and Materials for Business Meeting, July 16, 2023

The materials for the July 16, 2023 business meeting can be found at this link.

Proposed Agenda, July 16, 2023

Open with worship
Minutes of Previous Meeting (link here)

Second request for Approval from Finance Committee: Description of Friends International Bilingual Center (FIBC), Bolivia

Ministry and Counsel Report

Library Committee Request “Margaret Wentworth Library”

Trustees Update

Continued Discussion of use of Parsonage Funds (specific suggestions are welcome)

Name representatives to NEYM Annual Sessions

New Business: Consideration of Support for H.R 3421, The Medicare for All Act of 2023

Close with worship

Agenda and Materials for Durham Friends Business Meeting, June 18, 2023

The materials for the June 18, 2023 Meeting for Business can be found at this link.

Proposed Agenda for Meeting for Worship with Attention to Business, June 18, 2023

Opening Centering

Minutes of Previous Meeting, May 21, 2023

Finance Committee

Nominating Committee

Updates

— Ministry and Counsel

— Peace and Social Concerns

Closing Worship

Agenda and Materials for Durham Friends Business Meeting, May 21, 2023

Materials for this Meeting for Worship for Business are available at this link

Proposed Agenda for Meeting for Worship for the Conduct of Business, Durham Friends Meeting, May 21, 2023

Opening Worship

Request for Clerk of the Day

  • 1 Approval of Minutes, April 16, 2023
  • 2. Finance Committee and Quarterly Report – Nancy
  • 3. Woman’s Society – Nancy
  • 4. Ministry and Counsel
  • 5. Peace and Social Concerns – Ingrid
  • 6. Trustees Report
  • 7. Other
  • Closing Worship

Finance Committee to Hold Discussion, Sunday, April 23 after Worship

This coming Sunday, April 23, there will be a meeting after Meeting for Worship hosted by the Finance Committee.

For those attending via Zoom, please use the standing DFM worship link.

The Finance Committee asks us to consider if we wish to continue our practice of tithing 10% of bequests to the Meeting’s Charity Fund and to brainstorm ideas for the use of the money from the sale of the parsonage.

No decisions will be made at this meeting; it is for sharing ideas.

If you are unable to attend but have thoughts, please call or write Nancy Marstaller: (207) 725-4294 or marstallern@gmail.com. We hope to see you there. 

Agenda and Materials for Durham Friends Business Meeting, April 16, 2023

Materials for this Meeting for Worship for Business are available at this link

Proposed Agenda for Meeting for Worship for the Conduct of Business, Durham Friends Meeting, April 16, 2023

Opening Worship

Approval of Minutes

Ministry and Counsel Report

Approval of Selection Committee (if accepted):

Proposed: Doug Bennett, Ingrid Chalufor, Renee Cote, Leslie Manning

Trustees Report

Peace and Social Concerns Report

Save the Dates:

  • April 23   Finance Committee Discussion of Parsonage Sale Funds  12 noon
  • April 30   Community Conversation about Outreach  12 noon
  • May 6     All Maine Gathering, South China Community Church  9-4 — Falmouth Quarter hosting potluck lunch

New Business

Proposed Minute on Reproductive Health

Closing Worship

Agenda and Materials for Durham Friends Business Meeting, March 19, 2023

The materials for Durham Friends Meeting’s March 19, 2023 Meeting for Business are available at this link.

Agenda

Opening reading and worship

Minutes of Previous Meeting (available here)

Finance Committee Report

Peace and Social Concerns Report

Ministry and Counsel Draft State of Our Society

Statistical Report

+++ Break +++

Listening Session on FCNL Request for Legislative Priority (Materials here)

Closing Worship

Agenda and Materials for Durham Friends Business Meeting, February 19, 2023

The materials for Durham Friends Meeting’s February 19, 2023 Meeting for Business for Worship are available at this link.

Proposed Agenda for Meeting for Worship for the Conduct of Business, February 19, 2023

Opening Reading and worship

Website Tour

Minutes of Previous Meeting (available here)

Finance Committee Report

  — Request for Threshing Session

  — Charity Fund Request

Ministry and Counsel Report

  — Meeting Care Coordinator

  — Membership Recommendation

Trustees Report

Peace and Social Concerns Report

New Business

  — Request for Concert

  — MEIR info session

Closing Worship

Agenda and Materials for Durham Friends Business Meeting, January 15, 2023

Reports, Proposals and Other Materials are posted here.

Proposed Agenda for Meeting for Business, 1/15/2023

Opening Worship

Review Agenda

Approval of Minutes from December 18, 2022 Meeting for Business

Ministry and Counsel Report

    Meeting Care Coordinator

    Tech Support and Amplification (review only)

Trustees Annual Report

Peace and Social Concerns Update

Proposed Minute from Falmouth Quarter

Communications Update

Correspondence

New Business

Appoint Representatives to Falmouth Quarterly Meeting 1/28/23

Agenda and Materials for Durham Friends Meeting Business Meeting, December 18, 2022

Reports, Proposals and Other Materials are posted here.

Proposed Agenda for Meeting for Business, 11/20/22

Open with worship

Approval of Minutes, December 18, 2022

Nominating Committee

Requires 1 approval

Minute of Appreciation

Ministry and Counsel

Requires 1 approval

Finance Committee

Budget requires approval

Recommendation requires approval

Trustees Report

Peace and Social Concerns

New Business:

Request for Funding

Closing Worship

Request for Funding

Closing Worship

Agenda and Materials for Durham Friends Meeting for Business, November 20, 2022

Proposed Agenda for Meeting for Business 11/20/22

Opening worship
Minutes from previous meeting
Peace and Social Concerns Report
Trustees Report
Ministry and Counsel Report
Nominating Committee Report
Finance Committee Proposed Budget for 2023 (first reading)
New Business

Reports and other materials for this Meeting can be found here.

Agenda and Materials for Durham Friends Business Meeting, October 16, 2022

The agenda, reports and other materials for the October 2022 business meeting of Durham Friends Quaker Meeting can be found here.

PROPOSED Agenda for Durham Meeting for Business, October 16, 2022

Centering Worship

Review Agenda

Minutes of Previous Meeting

Ministry and Counsel

  Letter of Introduction

  Memorial Minute

Trustees

  Rental Proposal

Finance

  Lindi School Request

Peace and Social Concerns Update

New Business

   Letters requesting membership

Durham Friends Meeting Use Guidelines

Proposed May 22, 2022

ENTRY and USE

Vaccinations are encouraged but not required.

If you feel even the slightest bit unwell, please stay home and join Meeting for Worship on zoom. 

Masks should be worn at all times inside the meetinghouse, such as when giving the message, announcements, or speaking during worship or other inside events. 

KN95, N95, or surgical masks are preferred. Well-fitting cloth masks are acceptable if 2 or 3 layers, especially with a filter insert or surgical mask added. Plastic shields, kerchiefs, gators, or buffs are not acceptable. 

We have a supply of masks available at the entrances to the meetinghouse.

Please maintain 6-foot distancing with people not in your family group or “pod.” We do not have any attendance cap or reservation system.

INFORMATION SHARING

All are asked to sign in when attending meetings, adding your name, phone number and email address to a dated sheet. These will be placed outside each door to the worship room for worship. Clerks or convenors of other meetings will keep their own lists. If you come down with Covid within 3 days of attending a meeting at the meetinghouse, contact the meeting clerk, Bob Eaton, if it was after attending meeting for worship, or the clerk or convenor of any other meeting you attended.

Fellowship before and after meetings is encouraged. Masks must be kept on when inside. Feel free to unmask when outdoors. No food will be served indoors but may be served to eat outdoors.

Air purifiers are used in the worship room. Please use them for other meetings and events. You may temporarily move one from the worship room to another room that you are using for a smaller meeting. 

Turn on overhead fans when using the worship room. When weather permits, open windows in any room that you are using, including the bathroom. Keep windows open for at least 20 minutes after use, if possible, to replace air flow, but please remember to close windows when you leave.

COMMITTEE AND OTHER MEETINGS

ZOOM meetings will continue to be available.

Meetings and events should be scheduled on the Durham Friends Meeting calendar. Committee clerks can schedule meetings; others need to contact our Trustees for scheduling events. At present the trustee to contact is Sarah Sprogell. There is a link to the calendar on the Durham Monthly Meeting of Friends website. Note if it is a Zoom meeting, in person, or hybrid.

These guidelines apply to all members and attenders, as well as families or any group seeking to hold memorial services or similar events.

Please limit your visit to as few rooms as possible.

Fellowship before and after meetings is encouraged. Masks must be kept on when inside. Feel free to unmask when outdoors. No food will be served indoors but may be served to eat outdoors.

Air purifiers are used in the worship room. Please use them for other meetings and events. You may temporarily move one from the worship room to another room that you are using for a smaller meeting. 

Turn on overhead fans when using the worship room. When weather permits, open windows in any room that you are using, including the bathroom. Keep windows open for at least 20 minutes after use, if possible, to replace air flow, but please remember to close windows when you leave.

COMMITTEE AND OTHER MEETINGS

ZOOM meetings will continue to be available.

Meetings and events should be scheduled on the Durham Friends Meeting calendar. Committee clerks can schedule meetings; others need to contact our Trustees for scheduling events. At present the trustee to contact is Sarah Sprogell. There is a link to the calendar on the Durham Monthly Meeting of Friends website. Note if it is a Zoom meeting, in person, or hybrid.

These guidelines apply to all members and attenders, as well as families or any group seeking to hold memorial services or similar events.

Please limit your visit to as few rooms as possible.

Agenda and Materials for Durham Friends Business Meeting, April 24, 2022

Reports and other materials for the 22.4.24 Durham Friends Business Meeting can be found at this link.

AGENDA:  Durham Monthly Meeting Business Meeting, April 24, 2022

Note:  Meeting for Business will be held at the Meeting House.  Zoom will be available.

  1. Review of Agenda                                                                                                     Bob Eaton

Items that require approval and/or seasoning

  • Approval of Minutes of March 2022                                                                       Ellen Bennett
  • Nominating                                                                                                         Linda Muller
  • Trustees Report is attached                                                                                 Sarah Sprogell
  • Ministry and Counsel                                                                    Tess Hartford and Renée Cote

State of the Society Report for approval

  • Peace and Social Concerns                                                                                Ingrid Chalufour

At our March meeting we heard a request for a disbursement from the Charity Fund.  Per our guidelines this reqest is coming for a second reading.  Please refer to the P & SC report of last month for details.

Reports for information and comment

  • Finance Committee                                                                                         Nancy Marstaller

AttachmentsAvailable by clicking here

Minutes, 22.03.20

Finance Committee Report, First Quarter 2022

Committee on Ministry and Counsel Report 22.04.24

State of Society Report 2021, Draft

Nominating Committee Report, 22.04.24

Peace and Social Concerns Committee Report, 22.04.24

Trustees Report, 22.04.24

Agenda and Materials for Durham Friends Business Meeting, March 20, 2022

Reports and other materials for the 22.2.20 DFM Business Meeting can be found at this link.

Proposed Agenda for Meeting for Worship with a concern for business, March 20, 2022

Approval of clerk for the day

M and C recommendation for March 20

opening reading

Minutes from previous meeting for approval

AGENDA review

Old Business:

Reopening Meetinghouse

Trustees report and recommendation

Reports from committees:

Ministry and Counsel

Peace and Social Concerns

New Business 

Resignation received 

(Request for FQM event on 5/7?)

Statistical Report

Nominating Committee

Worship

Closing

Agenda and Materials for Durham Friends Business Meeting, January 16, 2022

Agenda: Monthly Meeting for Business, January 16, 2022

Materials in support of these agenda items are at this link..

  1. Review of Agenda – Bob Eaton

Items that require approval and/or seasoning

2. Peace and Social Concerns update is attached – Ingrid Chalufour

3. Approval of Minutes of December 2021 – Dorothy Hinshaw

4. Approval of Minutes of January 2022 Special Meeting – Ellen Bennett

5. Nominations Committee – Linda Muller

6. Finance Committee – Nancy Marstaller The 2022 draft budget was presented for seasoning at the December meeting. A slightly revised version is presented for approval.

7. Cemetery Fund Audit Report – Sarah Sprogell Sarah has performed a five-year audit of the cemetery funds. 

Reports for information and comment

8. Ministry and Counsel – Tess Hartford and Renee Coté

9. Velasco (Cuba) Friends Meeting – Nancy Marstaller Nancy will report on  our sister meeting opportunities: travelers going to Cuba end of Feb, and joint worship with Portland on Feb. 13.

10. Trustees Report is attached                                                                                                 

Agenda and Materials for Durham Friends Business Meeting, November 21, 2021

The reports and other materials for Durham Friends Meeting (NEYM) meeting for worship for business on November 21, 2021 are at this link.

Here is the agenbda for the Meeting:

  1. Review of Agenda — Bob Eaton

Items that require approval and/or seasoning

  • Approval of Minutes of October Meeting — Dorothy Hinshaw

Minutes of 16 October 2021 are attached.

  • Nominating Committee Report — Kristna Evans

Nominating Committee was asked at the October Meeting for Business to bring forward three names of persons to serve with the Clerks’ Group on an Ad Hoc Committee on Parsonage Funds to consider the long-term use of the funds realized by the sale of the parsonage.  Nominating Committee recommends Margaret Wentworth, Dorothy Curtis and Ed Hinshaw for Meeting approval to serve on this committee.

  • Clerks’ Group — Bob Eaton

A report on the recent meeting of the Clerk’s Group is attached.  There are recommendations concerning making progress on getting our worship back in the Meeting House and the needs of recently arrived refugees in our area.

Reports for information and comment

  • Ministry and Counsel — Tess Hartford and Renee Coté

A report on the November meeting is attached

  • Finance Committee — Sarah Sprogell

The finance report for the third quarter is attached.